Constitution

Constitution of the Associated Students of Carroll College

Approved by Senate: October 2020

Preamble:

We, the Associated Students of Carroll College, uphold the values and rights of this institution and its mission as a Catholic, liberal arts, and ecumenical school. The Associated Students of Carroll College shall act as Carroll College’s student government and will provide the right for students to organize in order to develop academically, socially, and morally through student participation and input, as well as providing a student perspective to the administration of Carroll College.

Article I: Name and Membership

Section I: Name

The name of this organization shall be the Associated Students of Carroll College and will be abbreviated hereafter as ASCC.

Section II: Membership

All students enrolled in Carroll College for the current semester are members of the ASCC.

Article II: Structure of the ASCC

Section I: Structure

The student government of the ASCC shall be comprised of the ASCC Senate, the ASCC Executive Council, and the ASCC Judiciary Council. 

Article III: ASCC Senate

Section I: Purpose

A. The ASCC Senate is the legislative body of the student government. The Senate exists to provide discussion and proper responses regarding student issues and affairs while considering the input of Carroll College students, administration, and the greater community of Helena. The ASCC Senate is responsible for making final decisions on Bills of Legislature brought to the Senate floor. Senators represent not only their classmates, but Carroll College as an institution and community. Senators are charged with the responsibility to act in the best interest of their classmates and Carroll College.

Section II: Structure

A. The ASCC Senate is composed of eighteen (18) voting members known as Senators. 

B. The eighteen (18) voting members include four (4) elected senators from each academic class, and two (2) non-traditional senators from any academic class.

Section III: Election of the ASCC Senate

A. The voting members of the ASCC Senate, known as student ASCC Senators, shall be elected from their respective classes. The two non-traditional senators will be elected by non-traditional students. The definition of a non-traditional student is outlined in the bylaws. 

B. A First Past the Polls System will be utilized for ASCC Senator elections, where candidates with the most votes will win their respective election. 

C. Rules and regulations for Senator elections are outlined in the bylaws.

Section IV: Eligibility of the ASCC Senate

A. The student Senators shall have, at the time of their election, and maintain during their term of office a cumulative grade point average of at least 2.0. 

B. Applications will be sent to the Director of Student Activities. The Director of Student Activities will send the names of applicants to the Title IX director. If an applicant has a Title IX violation against them, their name will be taken out of the pool of applicants, and the Director of Student Activities will let them know. Once the Director of Student life has verified all applicants do not have Title IX violations, they will send the names to the ASCC Director of Communications.

Section V: Installation of the ASCC Senate

A. Every member of the ASCC Senate must accept his or her new position by acknowledging the Oath of Office with “I do,” outlined in the bylaws.

Section VI: Resignation

A. Letter of Resignation: Any member of the ASCC Senate who finds that circumstances or obligations necessitate his/her absence from meetings for an extended period of time shall submit a letter of resignation to the Executive Council. This letter will be delivered at the next ASCC Senate meeting.

Section VII: Impeachment

A. Dismissal due to Qualification: Any ASCC Senator whose academic standing fails to meet the qualifications or has two unexcused absences during his/her term shall be notified by the Executive Vice President of his/her dismissal. 

B. Dismissal due to Misconduct: Any ASCC Senator who violates the Carroll College Student Code of Conduct shall be subject to impeachment proceedings (Article III, Section IX, Clause E).

Section VIII: Replacement Process:

A. In the case that an ASCC Senator resigns or is impeached, the Senate will make nominations of eligible students from the same respective class as the prior Senator. A first past the poll vote will be taken and the winner will be inducted at the earliest ASCC Senate meeting.

Section IX: Powers of the ASCC Senate

A. Request Status Reports: The Senate may acquire status reports from the Executive Council and all other agencies of the ASCC, investigate, adopt resolutions, and perform all legislative functions within the ASCC membership. 

B. Committee Confirmation: The Executive President, in consultation with the Executive Council, appoints all student members of administrative boards and committees. These appointments must be confirmed by the ASCC Senate. 

C. Oversee Financial Affairs: The Senate is responsible to the student body to oversee all the financial affairs of the ASCC. All expenditures, excluding operating expenses by the Executive Council, must have prior Senate approval. 

D. Senate Declarations: The Senate can distribute Senate Declarations which are drafted and certified by the Executive Vice President. These Senate Declarations can include, but are not limited to, official stances by the ASCC Senate, high-profile legislature, and important announcements by the ASCC Senate. 

E. Impeachment Proceedings: ASCC Senators have the responsibility of considering all evidence brought forth to impeachment hearings. The ASCC Judiciary Council will facilitate impeachment hearings and the Senate will provide the voting body for impeachment. See Article V, Section VIII, Clause B for complete impeachment processes.

F. Final Decisions on Items of Business: It is the duty of the student Senate to address and respond to any issue of considerable importance to the ASCC membership. Issues may be brought to the ASCC Senate in the form of Bills of Legislature which are defined in the bylaws. The student Senate is responsible for the final decision on all Bills of Legislature.

Section X: Duties of ASCC Senators

A. Duties: 

    i. All Senators will serve on committees they sign up for. All reasonable actions should be made to have one freshman, one (1) sophomore, one (1) junior, and one (1) senior on each committee. The two (2) non-traditional students will serve on the committees they sign up for. 

    ii. All Senators should, to the best of their ability, assist in planning, executing, and assessing reasonable directives given by the Executive Council and the ASCC Senate. 

    iii. The ASCC Senate will ensure that the Executive Council will receive compensation in the form of a grant and stipend for their services.

Section XI: ASCC Senate Meetings

A. Regular Meetings: Regular meetings of the student Senate are held at least six (6) times per semester, at a time and place designated by the Executive President. These meetings will adhere to Robert’s Rules of Order. 

B. Special Meetings: Special meetings may be held at the request of the Executive President, the Executive Vice President in the event of a Presidential Succession, and by student petition. When such a petition, stating the subject to be considered at the meeting and containing the signatures of at least twenty (20) percent of the ASCC membership, or of fifty (50) percent of the Senators, is filed with the ASCC Executive Communications Officer, a meeting shall be held within one week of filing. These meetings will adhere to Robert’s Rules of Order. 

C. Quorum: Two thirds (2/3) of the voting Senators shall constitute a quorum. The student Senate will be responsible for determining its own rules of operation. A simple majority (the highest number of votes) of those present is sufficient to pass any measure with the exception of ratification, amendments, and impeachment of members of the ASCC Senate and ASCC Executive Council, which would require two thirds (2/3) votes of those present. Refer to Robert’s Rules of Order for further stipulations. 

D. Attendance: 

    i. Attendance at all meetings of the student Senate is mandatory of all members. Any member unable to attend a given meeting may obtain an excused absence from the Executive President. Any member who has two (2) unexcused absences during his/her term are subject to impeachment (Article III, Section VII, Clause A). Replacement shall follow the process outlined in Article III, Section VIII, Clause A. 

    ii. At the discretion of the ASCC Senate, the Dean of Students, the Carroll College Student Activities Director, and any other agent of the college may attend as a non-voting observer or presenter. 

E. Order of Business: The order of business at student Senate meetings will be the following: (1) Call to order, (2) Invocations, (3) Roll Call, (4) Correction and/or approval of the published minutes, (5) Executive Council reports, (6) Committee Reports, (7) Funding Requests, (8) Unfinished Business, (9) New Business, (10) announcements, and (11) Adjournment. An agenda shall be provided by the Executive Communications Officer before the meeting. 

F. Minutes: All student Senate meetings, administrative records, and minutes will be open to any member of the ASCC. The Office of the ASCC Executive Communications Officer shall be responsible to distribute such material.

Article IV: ASCC Executive Council

Section I: Purpose

A. The ASCC Executive Council is the executive branch of the ASCC. The ASCC Executive Council’s primary responsibility is to gather student concerns and to present viable solutions to the Senate in the form of Bills of Legislature. In addition, the ASCC Executive Council is charged with maintaining the communicational bridge between students and administrators of Carroll College. All agencies within the ASCC are answerable to their respective Executive Officers who preside in the Executive Council.

Section II: Structure

A. The ASCC Executive Council is comprised of four (4) Executive Officers:

    i. Executive President of the ASCC
    ii. Executive Vice President of the ASCC
    iii. Executive Treasurer of the ASCC
    iv. Executive Communications Officer of the ASCC

Section III: Election of the ASCC Executive Council

A. Election Committee: The ASCC Judiciary Council of the outgoing ASCC Administration will administer the ASCC Executive Council election. 

B. Election Rules and Regulations: The ASCC Judiciary Council will ensure that the rules and regulations set forth in the bylaws are adhered to. 

C. First Past the Polls System: Executive Officers are elected by a First Past the Polls System, where a candidate with the most votes cast in their name wins their respective election.

D. Eligibility to Vote: All members of the ASCC as outlined in Article I, Section II are eligible to vote for the ASCC Executive Council.

Section IV: Eligibility of the ASCC Executive Council

A. The Executive Officers shall be a current student at Carroll College (Article I, Section II) and have at the time of their election, and maintain during their term of office a cumulative grade point average of at least 2.5. 

B. The Executive President of the ASCC and Executive Vice President of the ASCC shall have registered and completed 60 credit hours at Carroll College by the end of the semester of election, unless he/she is a transfer student in which case it shall be a completion of 48 credit hours at Carroll College at the time of election. 

C. The Executive Treasurer of the ASCC and Executive Communications Officer of the ASCC shall have completed 24 credit hours at Carroll College at the time of election, unless he/she is a transfer student in which case it shall be a completion of 24 credit hours at Carroll College at the time of election.

Section V: Installation of the ASCC Executive Council

A. Following elections, the outgoing Executive Council will conduct an extensive orientation for the new Executive Council. 

B. Each Executive Officer must accept his or her new position by reciting the Oath of Office, outlined in the bylaws.

Section VI: Resignation

A. Letter of Resignation:

    i. Any Executive Officer who finds that circumstances or obligations necessitate his/ her absence from his/her duties for an extended period of time shall submit a letter of resignation to the Executive Council. This letter will be delivered at the next ASCC Senate meeting.

Section VII: Impeachment

A. Dismissal Due to Qualification: 

    i. Any Executive Officer whose academic standing fails to meet the qualifications during his/her term shall be notified by the Student Activities Director of his/her immediate dismissal. 

B. Dismissal Due to Misconduct: 

    ii. Any Executive Officer who conducts themselves in a manner that is in disagreement of Carroll College’s values or the ASCC constitution and bylaws shall be subject to impeachment upon further review of the Senate (Article III, Section XII, Clause C). 

C. Dismissal Due to Abuse of Office 

    iii. Any Executive Officer who fails to faithfully execute the duties and responsibilities of their office can be removed by the Senate (Article III, Section XII, Clause C).

Section VIII: Replacement Process

A. Right of Refusal 

    i. Excluding the Executive President of the ASCC, all Executive Officers have the right to retain their current position and refuse the title, office, and responsibilities of the Executive President of the ASCC in the case of Presidential Succession. A formal letter to the ASCC Senate and the ASCC Executive Council will suffice for Right of Refusal.

B. Presidential Succession 

    i. Should the Executive President of the ASCC resign, be removed from office, or be incapacitated to fulfill his/her duties, the Executive Vice President of the ASCC shall adopt the title of Executive President of the ASCC, along with the respective office and responsibilities. 

    ii. Should the Executive Vice President of the ASCC invoke the Right of Refusal (Article IV, Section VIII, Clause A), the Executive Treasurer of the ASCC shall adopt the title of Executive President of the ASCC, along with the respective office and responsibilities.

    iii. Should the Executive Treasurer of the ASCC invoke the Right of Refusal (Article V, Section VIII, Clause A), the Executive Communications Officer shall adopt the title of Executive President of the ASCC, along with the respective office and responsibilities. This shall circumvent Article IV, Section IV, Clause B for the required credit hours. 

    iv. Should the Executive Communications Officer invoke the Right of Refusal (Article IV, Section VIII, Clause A), the ASCC Senate will nominate a new Executive President of the ASCC. The nominee must be an eligible student as outlined in Article IV, Section IV, Clause A & B. If a single nominee is presented and the nominee has consented to Presidential Succession, the Senate must confirm the nomination by two thirds (2/3) quorum. Failure to attain two thirds (2/3) quorum will result in the nomination of additional candidates. If multiple nominees are presented and the nominees have consented to Presidential Succession, the Senate must elect a new Executive President of the ASCC by a First Past the Polls System in the ASCC Senate.

Section IX: Powers, Duties, and Responsibilities of the ASCC Executive Council

    i. The Executive President is the official administrative representative of the ASCC at all times during his/her term of office. As Chief Executive Officer of the ASCC, the Executive President is the head of all branches of the student government as far as the constitution allows. 

    ii. The Executive President, in consultation with the Executive Council and the respective college departments, will appoint student members to college boards and committees, excluding the Budget Committee. These appointments are official upon confirmation by the ASCC Senate 

    iii. The Executive President shall be the official student representative to the Policy Committee of Carroll College. 

    iv. The Executive President has the power to create and fill temporary Senate committees for the ASCC. The Executive President may fill committees by appointing Senators and any other willing student to ASCC Committees. All reasonable actions should be made to have one (1) freshman, one (1) sophomore, one (1) junior, and one (1) senior on each committee. 

    v. The Executive President’s primary duty to the Senate is to bring Bills of Legislature to the Senate. Bills of Legislature that are brought to the Senate will be determined by the ASCC Senate and the ASCC Executive Council. 

    vi. The Executive President reserves the right to veto any Bill on the Senate floor that blatantly disagrees with Carroll College values, Carroll College policies, the ASCC constitution, or the ASCC bylaws. This excludes Bills of Legislature pertaining to amendments or ratifications of the ASCC constitution or bylaws. 

    vii. The Executive President will work closely with the Executive Vice President when interacting with the ASCC Senate. 

    viii. The Executive President will be the Executive Council Director of Policy, and will serve on the Policy Committee. 

B. Executive Vice President of the ASCC 

    i. The Executive Vice President is the deputy officer of the Executive President of the ASCC. He/she shall serve at the reasonable pleasure of Executive President of the ASCC. 

    ii. The Executive Vice President will assume all responsibilities of the Office of the Executive President when the Executive President is temporarily incapacitated. iii. The Executive Vice President will facilitate all ASCC Senate meetings and will utilize Robert's Rules of Order. 

    iii. The Executive Vice President shall act as an informative source on all questions of procedure as per Robert's Rules of Order and shall maintain order on the Senate floor. v. The Executive Vice President shall administer all legislative votes on behalf of the ASCC. 

    iv. The Executive Vice President shall be the official student representative to the Technology Committee of Carroll College and shall be the ASCC Executive Cabinet Director of Technology. 

    v. The Executive Vice President is the Executive Council Director of ASCC Clubs and Organizations. 

    vi. As Director of ASCC Clubs and Organizations, the Executive Vice President will work with current clubs and organizations when non-financial concerns arise. ix. As Director of ASCC Clubs and Organizations, the Executive Vice President will help ASCC members establish new ASCC clubs and organizations. He/she is responsible for reviewing proposed club or organization constitutions before they are brought to the Senate floor for final approval.

    vii. As Director of ASCC Clubs and Organizations, the Executive Vice President will bring questions and concerns to the Dean of Students and relay information back to the appropriate party in a timely manner. 

    viii. The Executive Vice President will draft official statements referred to hereafter as Senate Declarations, on behalf of the ASCC Senate. He/she will present these Senate Declarations for approval by the ASCC Senate, and upon Senate approval, will certify the statement with his/her signature and seal the statement in an envelope. This envelope will then be given to the Executive Communications Officer of the ASCC for proper distribution. 

C. Executive Communications Officer of the ASCC 

    i. The Executive Communications Officer is the official Communications Director of the ASCC at all times during his/her term of office. As Chief Administrative Officer of the ASCC, the Executive Communications Officer is scribe to the ASCC Senate, the ASCC Executive Council, and the ASCC Judiciary Council. 

    ii. The Executive Communications Officer shall be the official student representative to the Curriculum Committee of Carroll College and shall be the ASCC Executive Council Director of Curriculum. 

    iii. The Executive Communications Officer shall be responsible for correspondence within the ASCC and shall serve as Secretary to the Executive President. iv. The Communications Officer shall be responsible for the promotion of all ASCC sponsored events in hand with the Executive President, Executive Vice President, and the Carroll College Activities Director. 

    iv. The Executive Communications Officer shall be responsible in the promotion of proper attendance by all members of the ASCC. 

D. Executive Treasurer of the ASCC 

    i. The Executive Treasurer is the official financial representative of the ASCC at all times during his/her term of office. As Chief Financial Officer of the ASCC, the Executive Treasurer is Chairperson of the ASCC Finance and Budget Committee (outlined in the bylaws), Treasurer to the Executive Council, and the sole financial liaison between ASCC chartered clubs or organizations and the student government. 

    ii. The Executive Treasurer shall be the official student representative to the Budget Committee of Carroll College and shall be the ASCC Executive Council Director of Budget. iii. The Executive Treasurer shall be responsible to the Student Senate for all financing involvement of the ASCC. 

    iii. The Executive Treasurer shall maintain the ASCC Fiscal Policy which is outlined in the bylaws. 

    iv. The Executive Treasurer will work closely with the Executive President to determine Executive Council operating costs. 

    v. The Executive Treasurer shall provide monthly statements of Executive Council expenditures to the Executive Council. 

    vi. The Executive Treasurer, with consultation from the ASCC Finance and Budget Committee, reserves the right to veto any funding request or reimbursement to the ASCC Executive Council, ASCC Senate, or ASCC chartered club or organization if it blatantly disagrees with Carroll College values, Carroll College policies, or the ASCC constitution and bylaws. 

    vii. The Executive Treasurer shall be responsible to work with the Carroll College Activities Director and the ASCC Finance and Budget Committee in deciding the ASCC Fiscal Policy. 

Section X: Executive Council Meetings

A. The ASCC Executive Council shall meet weekly at a time and place agreed upon by the Executive Officers. 

B. At the Executive Officers’ discretion, the Carroll College Student Activities Director, the Carroll College Assistant Activities Director, the Carroll CollegeDean of Students, and any other member of the Carroll community may also attend as non-voting observers. Three (3) Executive Officers must be present to constitute a quorum. 

C. The ASCC Executive Council reserves the right to have closed-door meetings, but must publish the meeting minutes, unless the minutes violate FERPA laws. 

D. The Executive Council will form Bills of Legislature to be presented to the ASCC Senate. Two thirds (2/3) Executive Council quorum is necessary to move a Bill of Legislature to the ASCC Senate. 

Article V: ASCC Judiciary Council

Section I: Purpose

A. The ASCC Judiciary Council, referred to hereafter as the Judiciary Council serves as the Judiciary branch of the ASCC. The Judiciary Council exists to ensure the upholding of the ASCC constitution and bylaws. The Judiciary Council also exists to draft necessary amendments and ratifications to the constitution and bylaws of the ASCC.

Section II: Structure

A. The Judiciary Council is comprised of five (5) current ASCC Senators, referred to hereafter as Justices. 

B. Out of the five (5) Justices, one (1) will be nominated as the Attorney General. 

Section III: Appointment of the ASCC Judiciary Council

A. Each respective class will nominate a senator from their respective class to be a Justice (Non-traditional senators for non-traditional Justice). These nominations must have Senate confirmation with a simple majority system. If multiple nominees from a single class seek the position of Justice, a First Past the Polls system will be utilized by the entire Senate when confirming the Justices. Procedures are outlined in the bylaws. 

B. Once the Justices are confirmed, one (1) of the five (5) Justices will be nominated as the Attorney General by the five (5) justices.

Section IV: Installation of the ASCC Judiciary Council

A. Each Justice must accept his/her additional position by reciting the Oath of Office, outlined in the bylaws.

Section V: Resignation

A. Letter of Resignation: 

    i. Any Justice who finds that circumstances or obligations necessitate his/her absence from meetings for an extended period of time shall submit a letter of resignation to the Executive Vice President. This letter will be delivered at the next ASCC Senate meeting.

Section VI: Impeachment

A. Dismissal due to Qualification: 

    i. Any Justice whose academic standing fails to meet the qualifications or has two (2) unexcused absences to Judiciary Council meetings during his/her term shall be notified by the Attorney General of his/her dismissal. 

    ii. If the Attorney General fails to met the requirements in Article V, Section VI, Clause A, he/she will be notified by the remaining Justices of his/her dismissal.

B. Dismissal due to Misconduct: 

    i. Any Justice who conducts themselves in a manner that is in disagreement of Carroll College’s values or the ASCC constitution and bylaws shall be subject to impeachment proceedings as a Senator (Article III, Section IX, Clause E). Subsequent removal from the Senate results in the removal from the Judiciary Council.

Section VII: Replacement Process:

A. In the case a Justice resigns or is impeached, the Senate will make nominations of eligible Senators from the same respective class as the prior Senator. Confirmation by the Senate is required for replacement. 

B. In the case the Attorney General resigns or is impeached, the Judiciary Council will make nominations from the current Justices. A first past the poll vote will be taken and the winner will be inducted at the earliest ASCC Senate meeting.

Section VIII: Powers of the ASCC Judiciary Council

A. Power to Veto 

    i. The Judiciary Council may veto any Bill of Legislature that contests the following: the Carroll College Mission Statement, the values of Carroll College, the policies of Carroll College, the ASCC constitution (unless a proposed amendment or constitutional ratification), and the ASCC bylaws. 

B. Facilitate Impeachment Hearings: 

    i. The Judiciary Council has the responsibility of holding impeachment hearings when petitioned by one third (1/3) of the ASCC Senate, ten percent (10%) of the ASCC membership, or two thirds (2/3) of the Executive Council. Petitions must include the transgressions of the accused and contain the signatures of those petitioning. 

    ii. During impeachment hearings, the Attorney General will be a non-voting facilitator. He/she will present the petition, but will not reveal the identities of the petitioners. 

    iii. ASCC Senators will be the voting body to determine the removal of the accused from office. Removal from office requires two thirds (2/3) quorum as stated in Article III, Section XII, Clause C. If the accused is a Senator, he/she retains the ability to vote. Final decision by the ASCC Senators cannot be overturned.

    iv. The Judiciary Council will provide interpretation of the ASCC constitution and bylaws during the hearing. 

    v. The accused will be present at all impeachment hearings. He/she has the right to present his/her case against impeachment. 

    vi. Impeachment hearings will occur no later than two (2) weeks after the petition for impeachment and will be coordinated with the accused and the Judiciary Council. Failure to be present during the mutually agreed upon hearing time will result in immediate removal from office. 

    vii. Impeachment hearings will last no longer than two (2) meetings.

    viii. Members of the ASCC will be permitted to attend impeachment hearings.

    ix. The Dean of Students, the Carroll College Activities Director, and any other agent of the college deemed appropriate by the Judiciary Council will be permitted to attend impeachment hearings with the stipulation that they remain silent during the hearing. 

C. Draft Amendments and Ratifications: 

    i. When deemed necessary, the Judiciary Council can draft and edit amendments and ratifications for the ASCC constitution and bylaws. These drafts will be moved to the ASCC Senate and will adhere to Article VIII.

Section IX: Duties of Justices

A. Duties: 

    i. Justices will interpret the constitution which does not conflict with their own conscience or the college’s values and policies. 

    ii. Justices will temporarily remove themselves from the Judiciary Council if he/she or others believe they have a conflict of interest.

Section X: Duties of the Attorney General

A. Duties: 

    i. The Attorney General will be the official judicial representative of the ASCC.

    ii. The Attorney General will speak on behalf of the Judiciary Council when addressing the ASCC Senate and ASCC Executive Council. 

    iii. The Attorney General will, to the best of his/her ability, remain impartial when speaking on behalf of the Judiciary Council. 

    iv. The Attorney General will temporarily remove themselves from the Judiciary Council if he/she or others believe they have a conflict of interest.

Section XI: ASCC Judiciary Council Meeting

A. Pro re nata Meetings: 

    i. The Judiciary Council will meet when deemed necessary by the ASCC Senate and ASCC Executive Council. The place and time will be determined by the Attorney General. 

B. Impeachment Hearings: 

    i. Impeachment hearings will adhere to Article V, Section VIII, Clause B. C. Quorum: 

    ii. During Pro re nata meetings, a simple majority of the voting Justices shall constitute a quorum. The Judiciary Council will be responsible for determining its own rules of operation. The Attorney General will present the interpretation of the constitution and bylaws or decision which is decided upon using a simple majority.

D. Attendance: 

    i. Attendance at all meetings of the Judiciary Council is mandatory of all members. Any member unable to attend a given meeting may obtain an excused absence from the Attorney General. Any member who has two (2) unexcused absences during his/her term are subject to be removed from the Judiciary Council at the discretion of the Judiciary Council. 

    ii. The Executive Communications Officer of the ASCC shall record the minutes during all ASCC Judiciary Council meetings. 

    iii. At the discretion of the Judiciary Council, the Dean of Students, the Carroll College Student Activities Director, the Executive Vice President of the ASCC, and the Executive Treasurer of the ASCC may attend as non-voting observers. 

E. Order of Business: 

    i. The order of business at Judiciary Council meetings will be the following: (1) Call to order, (2) Invocations, (3) Roll Call, (4) Correction and/or approval of the published minutes, (5) Unfinished Business, (6) New Business, (7) announcements, and (8) Adjournment. An agenda shall be provided by the Attorney General before the meeting. 

F. Minutes:

    i. All Judiciary Council meetings, administrative records, and minutes will be open to any member of the ASCC. The Office of the ASCC Executive Communications Officer shall be responsible to distribute such material.

Article VI: ASCC Adherence to the ASCC Constitution and the ASCC Bylaws

Section I: Adherence 

A. Constitution Adherence 

    i. All agencies of the ASCC, including the ASCC Executive Council, the ASCC Senate, and the ASCC Judiciary Council must adhere to the ASCC Constitution. 

B. ASCC Bylaws 

    i. All agencies of the ASCC, including the ASCC Executive Council, the ASCC Senate, the ASCC House of Representatives, and ASCC Chartered Clubs and Organizations must adhere to the ASCC Bylaws.

Article VII: ASCC Amendments and Ratifications

Section I: Amendments

A. ASCC Constitution Amendments: 

    i. This Constitution may be amended at either a regular or special election. Proposed constitutional amendments endorsed with the signature of at least 20% of the ASCC membership, or approved by a two thirds (2/3) quorum of the ASCC Senate, may be submitted at any time. 

    ii. Upon the conditions set forth in Article VII, Section I, Clause A, Part i, the constitutional amendment may move to a regular or special election. The constitutional amendment approval requires a simple majority of the cast votes by the ASCC membership. 

    iii. The election must not be called earlier than two (2) weeks, or later than four (4) weeks after the proposed constitutional amendment is passed in the Senate (Article VII, Section I, Clause A, Part i). 

    iv. Copies of the revised constitution shall be published and made available to the student Senate and ASCC membership within four (4) weeks of the constitutional amendment adoption. 

B. ASCC Bylaws Amendment 

    i. The ASCC bylaws may be amended at either a regular or special meeting of the ASCC Senate. Proposed bylaw amendments endorsed with the signature of at least 20% of the ASCC membership may be presented to the ASCC Senate for final decision. 

    ii. A two thirds (2/3) quorum of the ASCC Senate is required for bylaw amendment approval. 

    iii. Copies of the revised bylaws shall be published and made available to the student Senate and ASCC membership within four (4) weeks of the bylaw amendment adoption.

Section II: Ratifications

A. This constitution shall replace all previous constitutions of this organization upon ratification by two thirds (2/3) quorum of the ASCC Senate and subsequent simple majority vote by the votes cast by the ASCC membership, provided that copies of this constitution have been available to members of the ASCC and provided that written publicity has been circulated among the ASCC for five (5) class days prior to the time of voting.

ASCC ByLaws

Updated Ocober 2020

Article I: Definitions

Definition of a Non-Traditional Student: 

A. Currently enrolled International students. 

B. Currently enrolled student over 21 years of age as of September 1 of the enrolling year, having no previous college experience, with the exception of courses taken as a nondegree seeking student at Carroll College. 

C. Current non-degree seeking student. 

D. Current enrolled veteran. 

Article II: ASCC Elections

Senator Elections: 

A. Senators for the upcoming academic year, excluding Non-Traditional and Freshman classes, will be held after Executive Officer elections and in the spring and before graduation. 

B. Senate elections for the Freshman and Non-Traditional classes will be held before the first ASCC Senate meeting in the fall semester. 

C. All results are based off of a first-past-the-poll system. 

Executive Officer Elections: 

A. Shall be administered in the spring on a date which is at the discretion of the Executive Council and the ASCC Senate. 

Judiciary Council Nominations:

A. Judiciary Council elections will be held at the first fall meeting of the ASCC Senate. B. Nominations will come from the respective class at the first fall ASCC Senate Meeting. C. Nominees will be confirmed at the meeting by a simple majority vote of Senators present. Election Rules & Regulations: 

B. ASCC Executive Officer candidates and ASCC Senator candidates will submit an application (to the ASCC Director of Communications) that is determined by the ASCC Executive Council. 

C. The rules and dates listed on the candidate application forms are resolute and final. 

D. Executive Officer candidates may spend up to $200 of personal funds for campaign efforts, including donations. All campaigning materials must be approved by the Carroll Student Activities Director prior to their publication or distribution on the Carroll Campus. Receipts must be provided to the Student Activities Director. 

    i) Campaign materials include student emails and official Carroll College social media groups. D. Candidates may not run on a dual ballot. 

E. Candidates may hold individual, campaign events for which Carroll College may provide equipment and space (if available). Carroll College will not provide labor services for event setup, takedown, advertising, or for running any equipment. 

    i) In order to hold an individual event that utilizes Carroll College equipment, a candidate must indicate this intent on the application for the Executive Office position. All events must be approved by the Student Activities Director. 

    ii) Any event of this nature must be held at least 24 hours in advance of the opening of the polls.

F. Campaign materials are allowed to remain in their approved locations (See Student Activities Director) throughout the entirety of the elections. 

G. Candidates are not permitted to loiter in the polling room during Election Day. In the event that a candidate must pass through the polling room, they may do so without addressing the polling station and moving directly toward their destination outside of the room. If the event arises that a candidate must speak to an election worker, the candidate may approach the table, but must subsequently leave the vicinity of the table to discuss any election question. 

H. Senator candidates may spend up to $100 of personal funds for campaign efforts, including donations. All campaigning materials must be approved by the Carroll Student Activities Director prior to their publication or distribution on the Carroll Campus. 

I. Campaigns may not use slander or libel towards other candidates. 

J. No bribery. If an instance arises, the situation will be handled by the Judiciary Council. 

K. In the case of non-approved election materials being in campaign areas: A warning will be issued for a first time offense. Second time violations after the warning are subject to disqualification for candidacy. 

L. The ASCC Judiciary Council will administer and proctor elections with the help of the ASCC Executive Treasurer (financial matters) and the ASCC Executive Director of Communications (election poll). 

M. The following individuals will have access to live data for polling unless running for a position: the Assistant Dean of Students, the Dean of Students, and the Student Activities Director, and the Carroll College Web Manager. 

N. At each voting table, a collection of submitted application profile pictures, and a bio of each candidate will be present.

O. The Attorney General will inform the election booth volunteers of the expectations placed upon them when working the polls. The expectation being that workers will be impartial to how people vote. 

P. The morning following an election, a recount will occur with the Carroll College Web Manager before any results are released to the candidates and student population. 

Q. Any infractions to the rules and regulations for elections will be handled by the ASCC Judiciary Council for final decision. Violations of these rules may result in penalties of up to 10% of votes received for the individual candidate for each of the above classifications of violation, at the discretion of the Judiciary Council. 

R. Any election grievance must be filed within 7 days to the ASCC Communications Officer. 

S. Officer elections will be held on the second week of April on a Wednesday, or at the discretion of the ASCC Senate and Executive Council. 

T. Sophomore, Junior, and Senior elections will be held on the third week of April on a Wednesday, or at the discretion of the ASCC Senate and Executive Council. 

U. At the discretion of the ASCC Officers, the Presidential Debate will be posted to Carroll’s Student government webpage the Monday of the officer elections week. 

Oath of Office: 

A. I do solemnly swear that I will support the constitution and bylaws of the Associated Students of Carroll College; that I take this oath without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties of the office on which I am about to enter. So help me God. 

Article III: ASCC Bills of Legislature

Bill of Legislature:

A. Bills of Legislature are official matters that are brought to the ASCC Senate for final decision. B. Bills of Legislature can originate from ASCC Senators or the ASCC Executive Officers.

Article IV: ASCC Fiscal Policy

ASCC Fiscal Policy 

A. The ASCC Fiscal Policy is a bylaw that is determined by the ASCC Executive Treasurer and the ASCC Senate Finance & Budget Committee. 

B. The ASCC Fiscal Policy is written as a separate document for ease of reference. C. The ASCC Fiscal Policy will be on file with the ASCC Executive Treasurer.

Article V: Club Funding Options

ASCC clubs will be given an initial operating budget of $400 per year. 

Section 1: Process of Funding Requests 

     i. The Budget Committee shall be in charge of handling all club finding requests. Any request over $100 for any event or club shall be debated and voted in the Senate Meeting. 

        a. It is at the discretion of the ASCC Senate for what the appropriated funding shall be.

    ii. The ASCC Treasurer will notify the club of the approved amount and stipulations that may apply.

    iii. Only clubs recognized by Carroll College are eligible for ASCC Funding Requests.

Section 2: Post-funding Procedures

    i. All Requestors must submit the appropriate forms within thirty days of an event to receive funding.

    ii. All requestor decisions are final. 

Section 3: Funding Stipulations 

    i. Funds must be spent in a way for which the student body or the community may benefit and they must follow the Funding Guidelines. 

        a. Any funds not spent in appropriate ways will result in a decrease in funding for the following year.