Human Resources

Continuity of Work

Carroll College has crafted workforce protection and safety measures to carefully start bringing personnel back to campus in order to increase functionality and essential services.  Each department has developed a well-thought-out return-to-campus plan that they have started to implement, that will include a phased-in and staggered staffing approach.  The goal is to be fully staffed and operational by the beginning of the fall 2020 semester while continuing to follow the directives provided by the State of Montana, Lewis & Clark Public Health and the Federal government.  

Self-Quarantine

Employees traveling from another state or country to work at Carroll College are strongly encouraged to self-quarantine for 14 days at home and work remotely prior to returning to work on the Carroll campus, if possible and feasible through Phase 2. If Carroll College were to move back to Phase 1, the 14-day self-quarantine for anyone traveling out-of-state, or coming in from out-of-state will be mandatory. 

Health Screening

Employees must conduct a daily self-health screening by logging into the CampusClear app daily.  If you cannot pass the health screening, please stay home and seek medical guidance if necessary.  Self-health screenings should continue through all phases of the Plan. The screening is designed to assess any new onset of symptoms in order to mitigate the potential spread of the virus.  If, after taking the self-health check, you answered “yes” to any of the questions, contact your Supervisor prior to reporting to work.   In consultation with the Office of Human Resources and/or a healthcare provider, it will be determined whether you should report to on-campus work.  All health information about employee health and illness will be treated as a confidential medical record.  

Keeping Work Area Clean

Employees are required to regularly clean and sanitize high-touch work spaces and equipment through all phases of the Carroll College Marching Back Plan.  All exposed hard surfaces such as work counters, tables, desks, chairs, etc. must be sanitized after each visitor.  Equipment and tool handles must be sanitized after each use.  Cleaning supplies will be provided by the Facilities department.

Meetings

Employees are encouraged to continue to conduct meetings electronically (via Zoom, Teams, etc.) as long as it is feasible and practical to do so through Phase 2.  When meeting in-person, group size must be limited as follows, if social distancing cannot be achieved:

  • Phase 1 - No more than10 people
  • Phase 2 - No more than 50 people
  • Phase 3 - No size limit, but will continue to be cautious with large groups and practice health and safety protocols with enhanced cleaning, handwashing and social distancing when possible.

Through Phase 2, all meeting participants should wear face coverings when social distancing cannot be achieved.  Once Carroll announces Phase 3 of our plan, face coverings will be encouraged, but not required.   

COVID-19 Accommodations

Department Chairs and Supervisors are encouraged to continue to provide flexible schedules and opportunities for remote work during the COVID-19 pandemic for employees who fall under any of the following categories whenever possible and feasible while continuing business operations: 

  • They are subject to a Federal, State or Local quarantine or isolation order related to COVID-19.
  • They have been advised by a health care provider to self-quarantine related to COVID-19.
  • They are experiencing the symptoms of COVID-19 and are seeking a medical diagnosis.
  • They are caring for an individual subject to an order as described above.
  • They are caring for their child whose school or place of care is closed or unavailable due to COVID-19 related reasons.

Children or other household members needing care cannot accompany employees into the workplace during the pandemic.

What To Do If You Are Ill

If you are experiencing any COVID-19 symptoms immediately call your primary healthcare provider or the Carroll College Wellness Center at 406-447-5441 - do not go to the center before calling first. After assessing your symptoms, your healthcare provider or the Wellness Center may order a COVID-19 test. You will be contacted directly for instructions on how to receive a COVID test.

  • Until test results are obtained – please follow the following protocols:
    • Contact your supervisor to report that you are sick and will not be attending work.
    • Stay home until instructed otherwise by Lewis & Clark Public Health or a healthcare professional.
  • When test results are obtained:
    • An interviewer from Public Health will contact you if you test positive for COVID-19, usually by phone. 
    • If you have a confirmed case of COVID-19, the interviewer will help you understand what to do next, and what support is available, as well as let you know how long you should isolate yourself if you tested positive for COVID-19.  

If You Are COVID-19 Positive

Lewis and Clark Public Health, your health provider or the Carroll College Wellness Center will directly contact anyone who has been tested and is confirmed positive for COVID-19. If you have tested positive, all employees should take the following steps:

  • Fill out the COVID-19 Reporting Form.
  • Notify your supervisor or Department Chair to make arrangements.
  • If you become ill, contact your healthcare provider, the Wellness Center at 406-447-5441 or if it is after hours, call St. Peter’s Urgent Care Line at: 406-442-2480.
  • Stay home until instructed otherwise by Lewis and Clark Public Health or a healthcare professional except to get medical care.
  • Do not go to work, school or public areas.
  • Ask friends or family members to do your shopping or use a grocery delivery service.
  • Practice frequent hand washing, wearing a mask when in spaces others use, disinfect surfaces you touch, and keep your space clean.
  • Isolate yourself from people and animals in your home – stay in a specific room away from other people and use a separate bathroom, if available. Limit contact with pets and other animals. If possible, have a member of your household care for them. If you must care for an animal, wear a face covering and wash your hands before and after you interact with them.
  • Returning to Normal Activity - You can return to normal activity according to the CDC
    Guidelines with others after:
  • At least 10 days since symptoms first appeared AND
  • At least 24 hours with no fever without fever-reducing medication AND
  • Symptoms have improved.
  • If you had no symptoms, you can return to normal activity 10 days after your positive test.
  • You must also wait until you are released by the Lewis and Clark Public Health or your health care provider.

If You Are a Confirmed Contact

Lewis and Clark Public Health will directly contact anyone who has been identified as a close contact by someone who has a confirmed positive COVID-19 case. A close contact, as defined by public health, is someone who has been in contact with someone who has COVID-19:

  • Closer than six feet.
  • For more than 15 minutes.
  • In enclosed space.
  • During the 48-hour period before or after testing.

The public health officer can help provide information about testing or you may work with your healthcare provider. The Carroll College Wellness Center may be able to provide some general guidance as well by calling 406-447-5441.

  • If you are contacted by Lewis and Clark Public Health, all employees should take the following steps:
    • Fill out the COVID-19 Reporting Form.
    • Notify your supervisor or Department Chair to make arrangements.
    • If you become ill, contact your healthcare provider, the Wellness Center at 406-447-5441 or if it is after hours, call St. Peter’s Urgent Care Line at: 406-442-2480.
    • Stay home until instructed otherwise by Lewis and Clark Public Health or healthcare professional except to get medical care.
    • Do not go to work, school, or public areas.
    • Ask friends or family members to do your shopping or use a grocery delivery service.
    • Practice frequent hand washing, wearing a mask when in spaces others use, disinfect surfaces you touch and keep your space clean.
    • Isolate yourself from people and animals in your homestay in a specific room away from other people and use a separate bathroom, if available. Limit contact with pets and other animals. If possible, have am a member of your household care for them. If you must care for an animal, wear a face covering and wash your hands before and after you interact with them.
  • Returning to Normal Activity
    • If you had no symptoms, you can return to normal activity 10 days after you have been notified by public health that you were a close contact. 
    • If you meet any of the following criteria, you DO NOT need to quarantine:
      • You have had COVID-19 within the previous three (3) months AND
      • You have recovered AND
      • You remain without COIVD-19 symptoms.
    • If you become symptomatic, please refer to “What to Do If You Are Ill”

High Risk Employees

The CDC has identified individuals with higher risk for severe illness from COVID-19 as older adults and people who have serious underlying medical conditions.  Employees in the identified group should consult the CDC’s extra precautions site and consult with their healthcare provider.  Employees in the high-risk groups who cannot maintain a 6’ distance from others during work and wear a face covering regularly, need to work with their Supervisor and healthcare provider to determine arrangements.

Work Accommodation Request

Any employee who has identified themselves as high risk for severe illness and feels they are unable to work in the conditions provided to them, may request special work accommodations in order to successfully perform the essential duties of their position. 

Employees must submit a written proposal on how their work will be accommodated to continue to perform the essential duties of their position AND a healthcare provider’s certification that documents the increased risk for an employee to work on campus.  Both documents must be submitted to the employee’s respective Vice President or Department Head.  After consideration and review by the respective Vice President or Department Head and the Office of Human Resources, modifications to or approval of the proposal will be sent to the employee, their Department Chair or immediate Supervisor as appropriate, and the Office of Human Resources. 

The Family Medical Leave Act policy will apply to any employee who meets the criteria for Family Medical Leave, and who is unable to work remotely or need work accommodations.  As such, a healthcare provider’s certification will be required and will be submitted to the employee’s Supervisor and to the Office of Human Resources for consideration for accommodations.

Employee Expanded Sick Leave

In an effort to continue to mitigate the potential spread of COVID-19, Carroll College is offering expanded sick leave to employees through March 31, 2021. There are two major sections of the paid leave 1) expanded paid sick leave due to COVID-19 related illness and 2) expanded family and medical leave to care for child(ren) due to school and daycare closures.

A full-time Carroll College employee is eligible for up to two weeks of regular pay (80 or 75 hours depending on the employee’s regular work schedule) and a part-time employee is eligible for the number of hours of leave that the employee works on average over a two-week period who are unable to work or telework, because:

  • They are subject to a Federal, State or local quarantine or isolation order related to COVID-19;
  • They have been advised by a health care provider to self-quarantine related to COVID-19;
  • They are experiencing the symptoms of COVID-19 and are seeking a medical diagnosis;
  • They are caring for an individual subject to an order described in (1) or self- quarantine described in (2);
  • They are caring for his or her child whose school or place of care is closed or unavailable due to COVID-19 related reasons; or
  • They are experiencing substantially-similar conditions as those specified by the U.S. Department of Health and Human Services.

Employees with questions about the Carroll College Expanded Sick Leave policy should contact the Office of Human Resources.

Prepare and Respond Should There Be a Resurgence

Carroll College is prepared should the College faces closure due to a State or Federal order.  If this happens, the following may occur:

  • Immediate remote learning may resume.
  • Immediate remote work whenever possible and feasible while continuing business operations.  Priority consideration may be given for employees with:
    • Children impacted by school or daycare closings.
    • Who are of a vulnerable or high-risk demographic.
    • With underlying health conditions.
    • With household members who are vulnerable or with underlying health conditions.
    • Whose work is deemed conducive to remote work and who have adequate technology, as long as working remotely does not affect productivity of other employees or the business operations of the College.
  • Return to work will be determined by the location, duration, and severity of the outbreak.