Facilities & Administration

Enhanced Cleaning, Sanitation, and Disinfection

The campus continues to be thoroughly cleaned, sanitized, and disinfected with extra focus on high use areas and surfaces. This enhanced cleaning process will continue through all phases of the Carroll College Marching Forward Plan.

Because we all have a vital role to play in promoting our own safety and that of others, we also have made cleaning supplies available across campus so that employees and students can supplement the efforts of the Carroll custodial team by cleaning the spaces and equipment they use.  Carroll is committed to the adopted enhanced and heightened practices to uphold campus health and safety as follows:

  • Increased and enhanced cleaning, sanitization, and disinfection routines by using products that meet the U.S. Environmental Protection Agency’s criteria for use against SARS-CoV-2.
  • Increased sanitization schedules in high traffic areas, including daily cleaning of conference rooms, classrooms, computer labs and lecture halls.
  • Working diligently with vendors to secure supply chains for our sanitation product lines.
  • Installed hand sanitizing stations at every major entrance to buildings.
  • Ensure that high-touch surfaces (e.g. door handles/knobs, light switches, desks, tabletops, crash bars, faucets, water fountains) are being sanitized twice daily and high traffic areas are being sanitized 3 times a day.
  • Placement of floor markers that indicate 6’ distancing in areas where people may need to stand in line.
  • Implemented best practices for increasing the flow of outside air into buildings through HVAC systems.
  • Implemented best practices in scheduled replacement of filters of HVAC systems.
  • sing UV treatments in some HVAC systems.
  • Facilities staff have been educated and trained on recommended COVID-19 approved sanitation measures and safe handling practices.
  • Residence halls will have increased sanitation of high touch surfaces and an additional misting of all bathrooms at the end of each shift.
  • Atomizers are being used to assist in enhanced cleaning of restrooms and large common areas (i.e. dining hall, HAC, PE Center, Campus Center).
  • Disinfectant supplies will be placed in every classroom, lab, conference room and breakroom to allow for cleaning after each use by students, faculty and staff.
  • Disinfectant supplies will be placed at every copy machine on campus to allow for cleaning after each use.
  • When available, the College has started switching to touch free soap dispensers, paper towel dispensers, sink activation and light activation to reduce commonly touched surfaces.
  • Continuing to investigate the latest technologies to improve disinfection coverage while effectively using human resources.

Specific Areas

Clean facilities and equipment require a commitment from all.  Everyone has an important role and responsibility in maintaining a healthy campus.  The following protocols for specific areas are outlined below:

  • General Office Space Configuration
    • In order to maintain social distancing, we have relocated employees that work in shared spaces to vacant offices and/or have staggered working schedules through Phase 2.
    • Installed plexiglass partitions in offices with service counters.
    • Disinfectant supplies will be provided to wipe down individual work spaces, shared equipment and shared electronics.
  • Classrooms, Labs and Lecture Spaces
    • Classrooms, labs & lecture spaces will be cleaned on a daily basis.
    • Cleaning supplies will be provided in each classroom to be used as follows: 
      • At the end of each class, students and faculty will be expected to spray down desks, chairs, tables, teaching stations and technology in each classroom.
      • At the beginning of each class, students and faculty will be expected to wipe down desks, chairs, tables, teaching stations and technology in each classroom.
    • Continue to practice social distancing policies in accordance with each phase.  
    • Lingering and socializing before and after classes will be discouraged through Phase 2.
    • Face coverings will be required until further notice in classrooms and labs.
  • Conference Rooms
    • Conference rooms will be cleaned on a daily basis.
    • Disinfectant supplies will be left in each conference room so that employees can wipe down all surfaces and equipment (e.g., mouse, keyboard, phone) touched during use.
    • Continue to practice social distancing policies in accordance with each phase.  
    • Lingering and socializing before and after meetings will be discouraged through Phase 2. 
  • Lobby and Common Areas
    • Lobby and common areas will be cleaned and disinfected on a daily basis.
    • Common areas will be regulated with signage encouraging social distancing measures in accordance with public health rules and guidelines.
    • Cleaning supplies will be provided to utilize before and after use. 
    • Disinfectant supplies will be provided to wipe down all vending machines after each use.
    • Lingering and socializing in common areas will be discouraged through Phase 2.
  • Common Area Kitchens and Breakrooms
    • Cleaning supplies will be provided to utilize before and after each use.
    • Coffee machines, refrigerator handles, microwaves dishwashers, etc. will be disinfected on a daily basis.
    • Disinfectant supplies will be provided to wipe down all vending machines after each use.  
    • All silverware and dinnerware will be removed from the common areas through Phase 2.  In Phase 3, enhanced cleaning will be required for any shared silverware and dinnerware.  If silverware and dishes cannot be kept clean and covered, disposable options are recommended. Used dishes must be washed promptly and not left in the sink.
    • Congregating in kitchen areas will be discouraged through Phase 2.
  • Restrooms
    • Where feasible, trash cans will be placed by the door if the door cannot be opened without touching the handle, in order to facilitate opening the door with a paper towel.
    • Signage will be installed reminding employees to wash hands before and after using the restroom.
    • Enhanced deep cleaning of restrooms will be implemented and use of atomizers will be utilized on a daily basis.

Fleet Vehicles

To minimize the risk of spreading the virus, campus employees who drive fleet vehicles will abide by the following through all phases of the plan: 

  • Drivers will wipe down every touched surface in the vehicle - such as the steering wheel, gear shifter, radio, armrest, power window buttons, and door handles, when first entering the vehicle and when last exiting the vehicle.
  • Minimizing riding together by assigning specific vehicles to specific individuals.

Mail Services

Carroll College’s first priority continues to be to ensure a safe and healthy environment for our students and employees.  As such, Carroll has adopted the following protocols for the Mail Room: 

  • The Mail Center will continue to be open and fully staffed, Monday through Friday from 8:30 a.m. to 4:00 p.m. through the summer.
  • During the academic year, the Mail Center will resume its additional Saturday hours of 8:30 a.m. to 11:00 a.m.
  • The Mail Center staff will continue to wipe down the window surface, signature pad, and signature pad pen after each customer through all phases of the plan.
  • The Mail Center staff will continue to regularly wipe down door handles, computer keyboards, the meter machine and scale keypads, counter, and other hard surfaces on a regular basis through all phases of the plan.
  • The Mail Center will limit the number of people in the Mail Center Common area as follows:
    • Phase 1 - no more than 4 people at one time
    • Phase 2 - no more than 4 people at one time
    • Phase 3 - back to normal operations, while continuing to practice health and safety protocols with enhanced cleaning, handwashing, applicable face covering protocols, and distancing when possible. 
  • The Mail Center will have appropriate signage in place regarding social distancing.
  • The Mail Center staff will use hand sanitizer between each mail handling transaction.

Saints' Shoppe

Social distancing and cleaning will continue to be a focus at the Saints Shoppe.  The following measures are being taken to ensure the health and safety of all:

  • We will be monitoring the number of Saints Shoppe customers as follows:
    • Phase 1 - no more than 10 people at one time
    • Phase 2 - no more than 20 people at one time
    • Phase 3 - back to normal operations unless otherwise mandated by the State, while continuing to practice health and safety protocols with enhanced cleaning, handwashing and distancing when possible.
  • Sanitizing the store will continue on a regular basis. The cash register and the credit card pin pad will be wiped down after each use.
  • The dressing room is disinfected after each use and is left vacant for at least 30 minutes between customers through Phase 3.
  • Any clothing tried on and not purchased is being placed in the back room for 72 hours before it is being put back out in stock for sale through Phase 3.
  • The displays are sprayed with disinfectant at the end of each day.
  • Course materials and textbook orders have gone completely online. Course materials and textbook orders default ship to the Carroll Saints’ Shoppe and can be picked up there. The Carroll Saints’ Shoppe staff will email you when your textbooks arrive on your Carroll email account and will give you detailed instructions on when to pick up your order. You have the option to change the shipping address to your direct mailing address if you so choose.

Third Party Vendors

To ensure the continued health and safety of the campus community, the following protocols have been established for all Third-Party Vendors:

  • All outside vendors will be asked to monitor for symptoms and are asked to not come to campus if they are ill, and will be required to have a tracking method to verify each laborer is symptom free with respect to COVID-19.
  • All outside vendors will be required to report their COVID-19 corporate safety plan.
  • All project meetings have moved to be held virtually through Phase 2.