Corette Library Collection Development & Maintenance Policy

The Corette Library Collection Development & Maintenance policy helps library staff meet collection goals related to the mission of the library, informs the College community about the principles by which materials are selected, and guides how we spend our collection funds. The policy also helps define and affirm our commitment to support research and teaching at Carroll College, as well as new models of research and scholarship.

The Library is funded by College general revenues and limited additional funding through endowments, grants, and gifts. 

Our Collection goals include:

  • Providing an excellent user experience.
  • Providing inclusive access and discoverability to collections that respond nimbly at point-of-need.
  • Facilitating big-picture design of the collections with input from all stakeholders.
  • Collaborating with students and faculty to determine user needs.


The students, faculty, and staff of Carroll College are our primary users and have full access to the Corette Library and its services. Members of the public, including any Montana public library cardholder and any member of a TRAILS institution, have access to our print collection, in-house use of periodical and reference collections, and basic reference service. 

Collection Growth

The materials selected for the collection support the curriculum of the college. Carroll College emphasizes teaching; the library purchases items for faculty research as the budget allows. Faculty research is primarily supported through database searches and interlibrary loan services.

Library materials will be acquired under the following priorities:

  • Materials to support the current teaching program of the College.
  • General reference works and works in fields not directly related to College programs but which are of such importance that they belong in any respectable scholarly library.
  • Materials to support the faculty's research needs and assist administrative personnel in effectively performing their duties.
  • Materials to support cooperative programs with other libraries or academic institutions.
  • Materials to form a foundation collection in support of anticipated programs of the College and appropriate varieties of recreational materials, as funds permit.

Library materials will be acquired according to the following criteria:

  • Lasting value of the content 
  • Appropriateness of level of treatment
  • Strength of current holdings in same or similar subject areas
  • Demand, as determined by factors such as circulation data and interlibrary loan
  • Requests for material on the same or similar subjects
  • Cost
  • Suitability of format to content
  • Authority of author
  • Reputation of publisher or source
  • Reviews in subject-specific and standard library reviewing sources

Acquisition Practices


Faculty, staff, administration, and students are encouraged to suggest items for purchase. The library director has the final decision on purchases, which will be made through approved library vendors. When selecting materials for acquisition, the library considers audience, reviews, cost, subject balance, and representation of diverse viewpoints.

Gifts in Kind

Items given to the library are added to the collection at the discretion of the library staff. Gifts will be acknowledged upon request but not evaluated or enumerated. Items not selected for inclusion in the collection may be offered to other libraries or sold in our book sales. The library only accepts unconditional gifts. See our Donations Policy for more. Donors are asked to complete a Deed of Gift form when donating materials.

Cooperative Agreements/Interlibrary Loan

The Corette Library participates in interlibrary loan systems and the Montana Academic and Tribal Library consortium to increase the number of resources available. The library also has access to OCLC, NNLM Docline, and other holding lists. The Library also coordinates with other libraries in Helena through formal and informal collection management agreements. 


The Corette Library seeks out new and innovative services to meet the community's changing needs. The library considers information in any appropriate format, except computer software and textbooks. When software is requested for purchase, the request is forwarded to the IT or Academic Technology for consideration. Textbooks may be acquired based on faculty recommendations and when the textbook is the best or only acceptable source of information. 

Our current collection includes: monographs (print and online), periodicals (print and online), video recordings (DVDs and streaming videos), and subscriptions to online resources.

Open Access Resources

Corette Library is committed to the principles of open access, as outlined in the IFLA Statement on Open Access to Scholarly Literature and Research Documentation. Library resources include open-access materials to support the educational and research goals of the college. In selecting what open-access resources to include in Saints Search, we follow the same criteria outlined in the “Collection Growth” section above. 


The Library collects materials in foreign languages as needed to support the foreign languages department and other campus curricula. 

Collection Management


The retention period for items in the collection varies from subject to subject. For example, theological material is held indefinitely, while items related to health are generally held 5 years. Classic works and items listed in anthologies, indices, etc., are retained indefinitely. 

The library uses various bibliographic tools in discarding materials. The library involves faculty in the process. Some of the items considered for discard are out-of-date materials, unnecessary duplicates, materials in poor physical condition or materials no longer relevant to the curriculum. The staff will consider replacing out-of-date items and items in poor physical condition. 


In case of a complaint, the complainant is referred to the library director. A written complaint must be submitted in order for the Library to consider the objection. Before submitting a written complaint, a complainant must read/listen/view the entire work in question. In addition, the written complaint must include the name and address of the complainant, a description of the work in question, and the nature of the grievance.

A review committee will be convened to will examine the item in question. Published reviews will be examined; the item will be read/listened/viewed individually by staff members. The complaint and staff recommendation will be given to the library committee. After reviewing the material, a decision will be made to retain or discard the item. Decisions will be based upon the collection development policy as a whole.

Updated April 2022