Borrowing Policy

Policies for All Borrowers

The information in this section applies to Carroll and non-Carroll users. Our other policies -- including the length of time you may check out an item, what items you may check out, and fines -- are dependent upon which user group you belong to. 

After you've familiarized yourself with our general policies, you may use the following links to navigate to policies for specific user groups or library services:

Treatment of Library Materials

Library materials are different than items you rent from the bookstore or another rental service, such as Amazon. When you rent a book, you are paying to use it, and some of those contracts allow you to mark the book. Libraries do not rent materials  -- we lend them, at no charge to you. Books you borrow from the Corette Library are free for you to use, because library items are communal property and you are part of our community.

We ask our borrowers to treat library items in their care with respect:

  • Do not write (in pen or pencil) or highlight. You may make photocopies of small sections for personal use only, and mark these copies. 
  • Do not erase existing markings. Erasers will often erase the printed text and tear the paper.
  • Do not dog-ear (fold over the corners) of pages.
  • Be cautious of staining the item with beverages, food, dirt, etc.
  • Do not break the spine. 
  • Do not use tape, glue, or other adhesives to repair an item yourself. Libraries use special, acid-free and non-yellowing tape and glue for repairs. 
  • Keep DVDs and Blu-ray discs in their cases when they are not in use.

Damaged materials may be subject to replacement costs and fees: the replacement cost of the item, any fines accrued, and a $25 processing fee. 

Recalls

All items are subject to recall, meaning you must return the item before it is due so that another patron may use it. If an item in your care is recalled, we will contact you to arrange a return date. 

Overdue Items

The Corette Library's circulation software sends courtesy notices via email shortly before a regular item is due. For course reserve items, the courtesy notice is sent when you check out the item. 

When an item becomes grossly overdue, we will presume it is lost and asses you replacement costs for the item. Replacement costs include the replacement cost of the item, a $25 processing fee, and any accrued fines. 

Reserves vs. Holds

Reserves: Material that has been placed on reserve is available at the Front Desk. It is arranged by the instructor's last name. Course reserve material is only available to students, faculty, and staff of Carroll College.

  • We do not have course syllabi. Please know the title and/or author of the items you need. 
  • The instructor sets the conditions for circulation.
  • A current Carroll ID must be presented in order to check out reserve material.

Holds: You may place a hold on an item if it is currently checked out via Saints Search (library catalog). To do this:

  • Log in to Saints Search using your Carroll email address and password (if you are a Carroll user) or the email and password you chose when you registered (if you are a member of the general public).
  • Click on the title of the item you want.
  • Under "Other Full-Text Options," go to "Request Options." Click "Place a hold."
  • When the item is returned, our software notifies us to place it on hold for you; it also sends a notice to your email address. To pick up holds, notify staff that you have an item on hold to pick up.

Students

Borrowing Periods, Policies, and Fines

  • Books: One semester; may be renewed for an additional semester by bringing the item into the library (we do not allow students to renew semester-long checkouts via email or phone).
    • Fines are $1.00 per item per day.
  • DVDs and Blu-rays: One week; may be renewed for an additional week in person, or by calling the Front Desk at 447-4340.
    • Fines are $2.00 per item per day.
  • Course reserve items: The period is defined by the professor. The checkout period is listed on the reserve item.
  • Equipment: Most equipment is available via CCIT, but the Library still has iPads, headphones, portable battery packs and digital pointers. They circulate for 24 hours and may leave the library. 
  • Reference and periodicals: These items must remain readily available, and thus do not circulate.  You may scan or photocopy small sections of periodicals and reference books for your personal use only.
  • Interlibrary Loan: See our interlibrary loan policies.

Fine Payment and Forgiveness

We no longer accept payment for fines at the library. Instead, fines for returned items totalling over $5.00 will be sent to the Business Office at the end of each semester. If your fines for returned items total under $10.00 at the end of the academic year, they will be forgiven. We cannot forgive fines for items that have not been returned.

If you have any amount unpaid on your account with the Business Office, you will be unable to register for classes or change your class schedule. You will also have your grades, transcripts, and diploma withheld.

Damaged and Lost Items

If you damage an item beyond repair or you lose an item, you will be billed for the cost to replace the item plus a $25 processing fee and any accrued fines. These costs are immediately transferred to your account at the Business Office.

Grossly overdue items are considered lost. You will recieve automatic notices to your Carroll email address that warn you of your item(s) status, before you are billed for the lost items. 

Faculty and Staff

Borrowing and Fines

Fines: Faculty and staff do not accrue fines.

Please present your Carroll ID when checking out library materials. We do our best to recognize Carroll employees, but we cannot identify everyone on sight. If you do not have your Carroll ID with you, you may present us with another photo ID and we can look you up in our software system to verify your employment status.

  • Books: One semester; may be renewed for an additional semester.
  • DVDs and Blu-rays: By default, one week; please notify the circulation desk attendant if you need the item longer. Items may be renewed for an additional week.
  • Course reserve items: The period is defined by the professor who placed the reserve. If you need to check out your own reserve items for a longer period, please notify the circulation desk attendant.
  • Equipment: Most equipment is available via CCIT, but the Library still has iPads, headphones, portable battery packs and digital pointers. They circulate for 24 hours and may leave the library. 
  • Reference and periodicals: These items must remain readily available, and thus do not normally circulate. Faculty and staff may check out a periodical for one night only by consulting with a member of full-time library staff (not our library aides, who are student employees). You may scan or photocopy small sections of periodicals and reference books for your personal use only.

Members of the General Public

Borrowing and Fines

Users from outside the Carroll community will be issued a library card upon presentation of a valid card from their local or college library. An email address is now required, as it is the only way we send overdue notices.

  • Books: Three weeks; may be renewed for an additional three weeks in person or via phone (447-4339).
    • You are blocked from checking out additional material and renewing items when your fines are $10.00 or more, or when a third notice of overdue materials has been sent to your email on file. 
  • DVDs and Blu-rays, course reserve items, equipment: These items do not circulate to non-Carroll users.
  • Reference and periodicals: These items must remain readily available, and thus do not  circulate. You may scan or photocopy small sections of periodicals and reference books for your personal use only. A $5 print card can be purchased at the front desk which will allow access to the photocopier. 

After a book becomes grossly overdue, we will presume it is lost. Lost books will charged at the amount to replace the book plus a $25.00 processing fee. Borrowing privileges are suspended until replacement costs, including the processing fee and accrued fines, are paid in full. 

Access to Library Resources

Guests may access the library's catalog from the designated catalog computers located on each floor; printing is not possible from these computers. Please inquire at the front desk for assistance searching the catalog.

Outside users may not access Corette Library's electronic journals or databases.

A photocopier is available in the library. Copies are ten cents ($.10) a page for b/w, and twenty-five cents ($.25) a page for color. Printing is not available to members of the general public. A $5 print card can be purchased at the front desk which will allow access to the photocopier.

Library rooms may only be reserved by the Carroll College community.  The Carroll Campus Center is available for use by the general public. Please call 447-4407 for information and reservations.

Interlibrary loan services are not available to non-Carroll users. Please contact your local public library for interlibrary loan assistance.

Interlibrary Loan (ILL) Policy

Requests submitted by 2:00 p.m. Monday-Friday will normally be processed in two business days. Requests with incomplete or incorrect citations, difficult-to-find requests, etc. will take longer to process.

"Processed" means we have sent your request to potential lenders -- please see "How long will it take to get the materials?" below for more information on when your material(s) will arrive.

Contact

Email questions about interlibrary loan to ill@carroll.edu.

Eligibility

All current students, faculty and staff of Carroll College may use ILL services for free. Non-Carroll users should check with their local public library about the interlibrary loan services available.

Placing an Interlibrary Loan Request

Tipasa is the software we use to create and process interlibrary loan requests. Tipasa allows patrons to independently create and view the status of their requests, download electronic articles, and renew eligible materials.

Corette Library does not process interlibrary loan requests for materials needed less than seven days from the request date, since it is unlikely they will arrive on time. (See “How long will it take to get the materials?” below for more information.) In such cases, it is best to seek help from a librarian, who can assist you find comparable sources within our own collection or another local collection. You may contact the librarians at libstaff@carroll.edu.

What can I request through ILL?

We will process your requests for any type of item. In most cases, books, articles, dissertations, and book chapters  are easily fulfilled requests. Many libraries do not lend audiovisual materials, rare books, reference books, archival materials, textbooks, etc. 

Please note citation information and material you wish to quote while a book is in your possession, as we do not re-request items.

Only in exceptional circumstance will the following materials be borrowed:

  • Items that are owned by the Corette Library but temporarily in use. (In such cases, you may request a recall of the item by contacting the library staff at libstaff@carroll.edu.)
  • Items available in full text in databases that are made freely available to the user.
  • Materials not related to research, such as textbooks.

The library may refer users to other local, accessible libraries that are known to hold the requested item before trying interlibrary loan.  Carroll students may borrow directly from Lewis & Clark Public Library.

Treatment of Interlibrary Loan Materials:

Interlibrary loan materials are different than items you rent from the bookstore or another rental service, such as Amazon. When you rent a book, you are paying to use it, and some of those contracts allow you to mark the book. Libraries do not rent materials  -- we lend them, usually at no charge to you. 

Please treat interlibrary loan items in your care with respect: 

  • Do not write (in pen or pencil) or highlight. You may make photocopies of small sections for personal use only.
  • Do not erase existing markings. Erasers will often erase the printed text and tear the paper.
  • Do not dog-ear (fold over the corners) of pages or tear them out of the book.
  • Be cautious of staining the item with beverages, food, dirt, etc.
  • Do not break the spine. 
  • Do not use tape, glue, or other adhesives to repair an item yourself. Libraries use special, acid-free and non-yellowing tape and glue for repairs. 
  • Leave the bookbands on ILL items; we use these to identify ILL books and retain paperwork the lending library sent with the item.

Damaged ILL materials may be subject to replacement costs and fees. (See “Fees and Charges,” below.)

How long will it take to get the materials?

The time it takes to receive ILL materials is variable, due to factors such as the processing time of lending libraries, the distance of a lending library, shipping delays, and more. We cannot guarantee the arrival date of an item.

This is why the Corette Library does not process interlibrary loan requests for materials needed less than seven days from the request date. If you need an item less than seven days from now, please contact a librarian at libstaff@carroll.edu. Librarians can help you find comparable sources within our own collection or another local collection.

  • Books and other items that must be shipped may take from three days to a month or more, depending on availability at lending institutions.
  • Articles generally arrive electronically, and faster than books. Usually it takes one day to one week, though it can take up to one month – for instance, articles only available from the Library of Congress will take closer to one month.

How will I receive and return the materials?

Articles are usually sent to the email address that you provide when completing the ILL form. Rarely, a printed copy of an article or the periodical itself are sent to Corette Library

You may pick up books, print articles, and periodicals at the circulation desk of the Corette Library whenever the library is open. The library will contact you when the requested material arrives. Items should be returned to a staff member or library work study at the front desk by the due date, which is determined by the lending library.

Items that are requested and not picked up are subject to a handling fee of no more than $8.00.

May I renew ILL material?

Interlibrary loan renewals must be requested before the due date.

Renewals are at the discretion of the lending institution; some libraries will not allow renewals, or cannot renew because someone at their institution needs the item. Please return the item by the original due date if a renewal is not granted. 

To renew an item:

  1. Log in to your Tipasa account.
  2. Click “Checked Out/Renew Items.” (Under “View” in the left hand navigational menu.)
  3. Click on the transaction number of the item you would like to renew.
  4. Click “Renew Request.” Check back periodically to see if your request has been approved.

Copyright Restrictions

The Copyright Law of the United States (Title17, United States Code) governs the making of photocopies or other reproductions of copyrighted material.   See the Corette Library's copyright guide.

Fees and Charges

The vast majority of ILL materials are available at no charge to the requestor.  Each ILL request costs the library in staff time, software costs, shipping, etc.; the library absorbs these costs.

On occasion, material is requested for which our library is billed an additional cost. In such a case, Corette Library may ask you to absorb part of the cost. Corette Library will never accept charges on your behalf without your prior agreement.

Bills for ILL fees (if agreed upon) and lost/damaged items will be sent directly to the Business Office. We no longer accept payment for fees or fines at the library. Instead, fines for returned items totalling over $5.00 will be sent to the Business Office at the end of each semester. If your fines for returned items total under $10.00 at the end of the academic year, they will be forgiven. We cannot forgive fines for items that have not been returned.

  • Overdue ILL materials: $1.00 per item per day.
  • Handling fee: This applies to items that are requested, but not picked up. The fee is no more than $8.00 per item.
  • Lost or damaged items: Charges are dependent upon the lending institution – some libraries charge flat rates, some charge replacement costs and processing fees. We will charge you whatever the lending library deems appropriate, in addition to any fines you have accrued for the item.

 

Revised 03/2021