Corette Library Archives Policies

Purpose

The Carroll College Archives is devoted to the history of the college and our alumni, faculty, and staff. The collection consists of materials related to Carroll College, including records of the college, manuscript collections of persons with ties to the college, photographs, slides, negatives, audio and video recordings, blueprints, and college publications.

Archival materials available online are:

• The Prospector, Carroll College’s student newspaper published from 1916 to 2015
• Mount Saint Charles College Scholastic published from 1912 to 1916
• The Hilltopper, Carroll College’s Yearbook, published from 1930 to 1997
• Carroll College theses via Carroll Scholars
• Select images from the Photograph Collection, which includes prints, negatives, transparencies, and videos from 1970 to 1995.

For an overview of the rest of the collection, go here.

Access

Archival materials do not circulate and may be viewed in our Archives Reading room. 

• Individuals: Contact the library staff at libstaff@carroll.edu to make an appointment to use archival materials. You will be asked to complete a registration form and review this policy.
• Classes: We welcome Carroll College classes to visit the Archives. Librarians are available to collaborate on how to integrate our resources into your class. Contact the library staff at libstaff@carroll.edu for more information.

Usage Guidelines

• No food or drinks are allowed in the Archives Reading Room. 
• Please use a computer, tablet, or pencil for note taking. Pens are not allowed.
• Please handle all archival materials with care.
• Remove only one folder from a box at a time.
  • Keep material in its folder and retain the original order of the documents.    
• If you need to copy, photograph, or scan Archival materials, please consult with a librarian. 
• When referring to our Archival materials in your work, please include a citation of the Carroll College Archives. A credit line must be given when using photographs.

Collection Development Policy

The Carroll College Archives collects records relating to the history and culture of Carroll College; records generated by faculty, students, and alumni; and materials documenting the college’s relationship with Helena and Lewis & Clark County.

Collecting

The Archives serve as the institutional memory of Carroll College. As such, its primary mission is to collect, preserve, organize, describe, and make available institutional records of enduring historical, legal, fiscal, and administrative value. The Archives collect records of the Helena community that help promote knowledge and understanding of the origins, programs, and goals of the College. 

Donations

We welcome donations or bequests of collections related to Carroll College or people connected to Carroll College. (We do not purchase items or collections.) Prior to accepting collections, we will assess the relevance of the materials to Carroll College, the size and condition of the collection/item, and the ability of the Archives to process, store, and preserve it. If we are unable to accept a collection, we will help try to find an appropriate home for the offered materials.

Revised 02/2022