OIA Student Office Assistant

OIA Student Office Assistant

Department:  OIA

Purpose: The OIA Student Office Assistant for the Carroll College Office for Institutional Advancement (OIA) is responsible for various tasks related to database upkeep, event preparation and general office organization.

This position interacts with the engagement, fundraising and communication divisions which work with alumni, donors and businesses that support Carroll College.


Duties include, but are not limited to the following:

  • Work with Raiser’s Edge database to update records as assigned.
  • Update biographical information such as addresses, attributes, notes and event participation.
  • Research and update data for deceased, marriages, divorces, new businesses, alumni news, etc.
  • Filing, alphabetizing and organizing.
  • Assists with event planning, setup, clean up and event coverage.
  • Assists with creating and maintaining Excel spreadsheets for various projects & events.
  • Assist with preparing mailings.
  • May assist with other Advancement events including but not limited to: football suite preparations, graduation, Homecoming etc.

Previous knowledge or working experience with databases, Microsoft Excel, and Microsoft Word is preferred, but not required.  Confidentiality is vital within the Office of Institutional Advancement and all employees are required to sign a confidentiality statement.

Employment Specifications:  Work-Study preferred, but not required.

Approximate Hours/Week:  Students set work schedule, up to 20 hours per week within the regular business day (Monday – Friday, 8:30am to 4:30pm).

Evaluations: Carroll’s OIA Office will train hired employees to ensure their success.  A supervisor will offer direction and evaluations throughout the year.

Length of Employment:  Academic Year

Wage Rate:  $10.00/hour

Supervisor:  Karen Latka – Office Manager for OIA

Contact Information:  406-447-4491 or klatka@carroll.edu, St. Alberts Hall, Room 101

Carroll Campus
Dates Posted: 
9/1/2022 to 10/31/2022
Employment type: 
Local Opportunity: