Communication Procedures

Communication is critical to the successful outcome of any incident, emergency or disaster. The following will be used to ensure that information is communicated effectively.

  1. All employees will follow the instructions set forth in the guidelines that accompany this plan and any other additional documents or rules outside of this plan for reporting emergencies.
  2. Employees are expected to communicate directly with the Building Action Team Coordinator information such as potential hazards, blockage in exit routes, or other safety concerns that will hamper evacuation procedures.
  3. Depending on the severity of the incident, emergency or disaster:
    • Employees will report information to 911.
    • Building Action Team members will report information to 911.
    • Team members will use a communication runner to get an urgent message to Emergency Responders or the college's Emergency Response Team. Examples include know location of a victim unable to evacuate due to injury or entrapment.
    • The Building Action Team Coordinator will report information to the designated Incident Commander supervisign the incident, emergency or disaster.
    • All official public information will be released through the college's Marketing and Communications Office.
    • No employee should discuss any aspect of an incident, emergency or disaster to the media or others unless directed to do so.
    • Confidentiality and patient information is critical. The information should never be released to anyone during a medical/trauma incident.
    • The Emergency Response Team will work to implement a system where employees are able to contact family members after an incident, emergency or disaster.