Carroll Scholars Institutional Repository

Information for Faculty and Students

What is an Institutional Repository?

The Library is in the process of creating an institutional repository (IR), “Carroll Scholars”, for the College that will be used to showcase, preserve, and enhance the discoverability of Carroll faculty and undergraduate research and programs. 

An institutional repository (IR) is a digital collection of the intellectual and creative products of a college or university.  It provides a venue for locating and promoting those materials, and creates a means for their long-term digital preservation.  An institutional repository can contain virtually any document or file type, including research publications, unpublished works, undergraduate theses, campus publications (including undergraduate research journals or literary magazines), historic or archival materials, audio/video, or research data.  The Library uses Berkeley Electronic Press (bepress) Digital Commons software that also allows creating new peer-reviewed publications, enhanced faculty profiles, and an Expert Gallery.  It displays the breadth of scholarship produced at Carroll - everything from faculty papers, student scholarship, and annual reports to open-access journals, conference proceedings, and monographs.

Carroll Scholars provides a meaningful indicator of the institution’s quality, and increases Carroll's visibility, prestige, and public value by collecting, preserving, promoting, and providing global access to the scholarly and intellectual output of the institution--and making it highly discoverable in Google, Google Scholar, and other search engines.

Further, Carroll Scholars demonstrates the breadth, depth, and impact of Carroll undergraduate and faculty research, provides a record of research output to donors and funding organizations, fulfills open access requirements for grants, and assists in recruiting students to research programs on campus.  It also provides academic departments with additional means for demonstrating the overall value and impact of their research and learning outcomes.

The Carroll Scholars institutional repository will create:

  • A central, easily discoverable place for faculty, students, and departments to showcase, reference and distribute their work
  • A repository for all scholarship produced by members of the college community
  • A means for long term digital preservation of material
  • A digital archives for historic and college-related material
  • A platform for creating and managing new faculty and student publications
  • A gallery for faculty experts and their areas of expertise that can be searched by students, media contacts and potential collaborators


How does Carroll Scholars help Carroll College?

As a showcase of institutional programs and research output, the Carroll Scholars institutional repository may be used to more effectively demonstrate Carroll programs and experiences (“show” rather than “tell”), and increase Carroll’s and your department’s overall competitiveness and attractiveness to prospective students and parents (and other groups such as granting organizations).

Our goals include making a clearer and richer index of the undergraduate research climate at Carroll College, and creating a body of material that can be used by individual departments to better demonstrate their value and impact.  We would also like to make this material available for admissions, marketing, and administrators to be used in illustrating the nature of the undergraduate research experience and outcomes at Carroll College to prospective students and parents, and to the community at large.


What are the personal advantages of uploading my own work to Carroll Scholars? 

  • Carroll Scholars will enhance the accessibility of your work and give it wider readership and greater impact through promotion and enhanced discovery
  • Inclusion in a wider array of search engines
  • Increased readership through open access
  • Collecting all your work in a single place
  • Making it easier to share your work with students and with your colleagues
  • Providing a platform for any unpublished scholarship you wish to make widely available
  • Finding a place for data and other materials not traditionally considered publishable
  • Creating an enhanced CV and bio through the “selected works” module (a feature of our institutional repository software).  Here is an example:
  • Detailed readership statistics, including geographic location and institutional affiliation


What kinds of works can be deposited in Carroll Scholars?

We look forward to working closely with every faculty member at Carroll in identifying material for inclusion in the IR, including your own published and unpublished work, material from your department, and selected undergraduate student works such as theses, SURF presentations, and any exemplary capstone or student research projects that you elect to nominate for inclusion.  In later stages, we would also like to create infrastructure for housing research data and sharing it both within and without the institution. 


Who retains copyright to my work?

Copyright depends on any author agreement you signed with your publisher, and whether that agreement included a transfer of copyright (copyright assignment).  If you no longer hold copyright to your work, or you are unsure, we can work on your behalf to determine whether the terms of your author agreement allow deposit in an institutional repository, or otherwise obtain permission from the publisher to do so.  In the majority of cases, academic publishers will allow deposit in an institutional repository after an embargo period.  Carroll Scholars does not require any transfer of copyright, only permission from the copyright holder of the work to include the work in the repository and make it publicly available for download.


Who may download my work? Are there options for access control or embargo?

Two options currently exist for work uploaded to Carroll Scholars: “open access”, and “embargoed”.  “Open Access” indicates that a work may be read and downloaded by anyone, but may not be sold, redistributed, or altered--as the author, you retain copyright to your work.  “Embargoed” places your work in the repository, but makes it inaccessible until after a designated date, e.g. five years in the future from the date of deposit.  We can also accept special requests, including collections that need access to be restricted to on-campus or to certain individuals.


Where is the Carroll Scholars institutional repository located?

Carroll Scholars can be found at  


How do I begin the process of getting my work into Carroll Scholars?

Please contact Terence Kratz, 447-5450 for more information.  You will need a CV or list of works you would like to include in the Repository.