Carroll College, Helena Montana

Timely Warning Policy

Timely Warning

Carroll College will issue a Campus Crime Alert to students, staff and faculty as a timely notification of crimes that may represent a serious or on-going threat to the campus community and to heighten safety awareness. The alert also seeks information that may lead to arrest and conviction of the offender when violent crimes against persons or substantial crimes against property have been reported.

The Vice President for Student Life is responsible for issuing a Campus Crime Alert whenever a report is received of a violent crime against a person or a substantial crime against property on campus that represents a serious and ongoing threat to the safety of students, staff and faculty. In the absence of the Vice President for Student Life, the alert may be issued by the Director of Community Living or the Director of Integrated Marketing. Every attempt will be made to distribute the alert within a reasonable amount of the time the incident is reported to the college; however, the release is subject to the availability of accurate facts concerning the incident, and investigation restraints.

Timely Warning Procedure

Campus Crime Alerts may be assigned the same number as the corresponding security or police report and provide details of the crime, a description of the suspect if known, information on whom to contact with information and safety tips. The alert may be emailed to all students and employees, posted on the Student Life web page, posted on campus bulletin boards and building entrances.

Campus Crime Alerts typically include the following information:

  1. A succinct statement of the incident.
  2. Any connection to previous incidents.
  3. Physical description and/or composite drawing of the suspect, if appropriate.
  4. Date and time the bulletin Campus Crime Alert was released.
  5. Other relevant and important information.
  6. Appropriate safety tips.

Emergency Notification Procedures

Upon the confirmation of a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees occurring on the campus, Carroll College staff will alert students and employees immediately. Emergency or security alerts will be posted by email, on the college's Student Life webpage, on the college's Emergency Response webpage, and/or through the use of the college's emergency messaging system (IRIS--Immediate Response Information System) to emergency contact phone numbers.

The insititution will, without delay, and taking into account the safety of the community, determine the content of the notification and initiate the notification system, unless the notification will, in the professional judgment of responsible authorities, compromise efforts to assist victims or to contain, respond to, or otherwise mitigate the emergency. Immediate contact will be made with college employees closest to the incident area to obtain information from eyewitnesses. Local law enforcement will be notified. College officials will cooperate with local law enforcement to determine the severity of the emergency and provide appropriate updates to the college community.

The determination of who to notify, the content of the notification and the decision to initiate the emergency messaging notification system will be determined by the appropriate senior-level administrator, in consultation with colleagues, to the message recipients.

  • The Vice President for Student Life, in consultation with the Director of Community Living and the Director of Integrated Marketing, typically initiates security alerts and emergency information related to campus events and activities with students and employees.
  • The Senior Vice President for Academic Affairs, in conjunction with the Registrar and the Academic Dean, may initiate communication of emergency information related to academics with students and employees.
  • The Vice President for Community Relations, in consultation with the Director of Facilities, may communicate emergency information related to facilities and grounds.
  • The President of the College or the Vice President for Finance and Administration may initiate communication of emergency information related to campus evacuations and catastrophic circumstances (e.g. earthquakes, campus closings).

The use of technology to communicate emergency response and evacuation procedures--through CC Alert or the Immediate Response Information System (IRIS)--will rely on the director and staff of Campus Computing and Information Technology.

The college will initiate an annual test of the emergency response and evacuation procedures on an annual basis beginning in the 2011 calendar year. The annual tests will include publicizing the college's procedures in conjuction with one annual test per calendar year. The tests will be documented and reported in the following year's Student Handbook listing the date, time of exercise, and whether it was announced or unannounced.