Carroll College, Helena Montana

Incident Protocols

Overview

Serious incidents will occur on the Carroll College campus. They can be handled promptly and appropriately, thus bringing successful resolution with little to no turmoil. Improperly handled incidents can quickly deteriorate into crises; our goal is to handle serious events in a timely and responsible manner. Due to the unique problems and challenges created by serious incidents, protocols for thier management are a necessity.

Incident Management Team

The Incident Management Team (IMT) is established and chaired byt the Vice President for Student Life. The Director of community Living may act in the absence of the Vice President for Student Life. Standing members are:

  • Dr. Jim Hardwick, Vice President for Student Life, Chair
  • Maureen Ward, Director of Communtiy Living
  • Dr. Mike Franklin, Director of Counseling Services

The Chair may include additional members for specific cases as required. These may include, but are not limited to:

  • Dr. Paula McNutt, Senior Vice President for Academic Affairs
  • Tom McCarvel, Vice President for Community Relations
  • Lori Peterson, Interim Vice President for Finance and Administration
  • Fr. Marc Lenneman, Chaplain and Director of Campus Ministry
  • Nina Lococo, Associate Vice President of Enrollment Management
  • Bruce Parker, Director of Athletics
  • Director of Integrated Marketing (Position Vacant)
  • Megan Patrick-Thompson, Associate Director of Counseling Services
  • Kathleen Trudnowski, RN, Director of Health Services
  • Annette Walstad, Director of Academic Advising and Academic Support Services
  • Patrick Harris, Director of Student Activities and Leadership
  • Michelle Lewis, Director of International Programs
  • Kim Kelley, Assistant Director of International Programs

Depending on the incident, the Chair may choose to call upon the Victim Support Team to provide care for, and to advise, the victim. Normally, the Chair of the Victim Support Team will designate one member of the Team to assist the victim. Members of the Victim Support Team may include:

  • Dr. Mike Franklin, Director of Counseling Services, Chair
  • Kathleen Trudnowski, RN, Director of Health Services
  • Megan Patrick-Thompson, Associate Director of Counseling Services
  • Kelly Parsley, Sexual Safety and Wellness Educator
  • Maria Ochoa, Assistant Director of Community Living
  • Scott Forthofer, Assistant Director of Community Living
  • Jackie Clawson, Assistant Director of Community Living
  • Annette Walstad, Director of Academic Advising and Academic Support Services

Incident Management Protocol

The following steps will normally be followed when a serious incident is reported:

  1. A serious incident is reported by a student or faculty/staff member (or by some other contact).
  2. Emergency Services--Police, Ambulance, Fire Department--is immediately notified if the situation warrants doing so.
  3. The Vice President for Student Life is notified. In the absence of the Vice President for Student Life, the Director of Communtiy Living is notified. If both are absent, the Director of Counseling Services should be notified.
  4. If there is a determination made by the Vice President for Student Life that a serious incident/situation exists necessitating activation of the Incident Management Team, the members of the Incident Management Team will be notified.
  5. The Incdient Management Team will discuss the situation and prepare an action plan. This could include a Case Manager for the particular incident.
  6. The Incident Management Team will conduct a debriefing of all cases handled under this protocol within one week of the resolution of the situation.

Incident Protocols

Carroll College's Incident Management Protocols manual outlines incident response protocols for the following incidents:

  • Suicide Attempt or Gesture
  • Suicidal Talk
  • Incoherent or Unconscious Student
  • Emotional or Mental Health Incident
  • Drug Overdose or Reaction
  • Rape or Sexual Assault
  • Physical Assault
  • Hate Crime
  • Depression
  • Disorderly Student
  • Visibly Impaired Student
  • Death of a Friend or Relative of Student
  • Eating Disorders
  • Potentially Violen Situation
  • Death of a Student
  • Death of an International Student
  • Death of an Employee
  • Bomb Threats
  • Self-inflicted Wounds
  • Possession of Weapons
  • Robbery
  • Death Threat or Other Threat of Harm
  • Fire in Building
  • Natural Disaster
  • Facilities Disaster
  • Chemical Spill or Fire in a Science Lab
  • Hospital Runs
  • <listyle="line-height: 1.4em; margin: 0px;">Student Arrests
  • Theft/Burglary
  • Underage Studetn Drinking
  • Sick Student
  • Hospitalized Student
  • Student Reported Missing
  • Security Alert - Level I and Level II
  • Security Lock Down of Campus
  • Pandemic Influenza