house minutes archive
24 September 2006
7:02 pm
II. Roll Call
III. Reports
a. President
i. Letter to the House- Scout’s letter read by Carrie
ii. Presentation of ASCC Meeting Guidelines
b. Vice President- Report of D.C. trip
c. Treasurer
d. Secretary- Need club information from everyone. Please pick up a “Club Info.” sheet outside Scout’s office, if you have not already done so, and turn in to Carrie.
IV. Correspondence
a. Other
V. Old Business
a. Other
VI. New Business
a. Psychology Club Presentation- Mission statement and goals read. Have approx. 20 members signed up. Wish to have guest speakers, volunteer in area, and to psychology conferences. Joy Holloway as advisor.
b. Sociology Club Presentation- Mission statement and goals read. Have approx. 15-20 members. Presented a mission statement separate from that of Fr. Lowney’s, and will be under the supervision of Murphy Fox.
Both clubs sent on to the Senate.
c. Up Til’ Dawn Program- More discussion next week
d. Other
VII. Committee Reports
a. Committee Sign Ups
i. Community Development Committee
ii. Food Committee
iii.
VIII. Announcements- CCF- Offer to help out other clubs with projects, funding, and etc.
Oasis- Would like to table the club and bring back in the Spring. Planning on getting more members and electing new membership; possibly handing the program back over to Campus Ministry.
IX. Other
X. Adjournment- 7:27 pm
October 29, 2006
II. Invocation- Patrick Harris
III. Roll Call- 1 excused, 5 absences
IV. Approval of Minutes- Approved
V. Executive Reports
a. President
i. Welcome to Ben MacIntyre- Office in OC207. From Helena, and spent the last few years working at a Catholic college in San Diego, CA.
Questions- You can drink if you’re 21, just not in the presence of minors (in Trinity).
Hookahs are considered drug paraphernalia. It’s in the best interests of the campus to label it that way. Ben- “Lets take a trip to Canyon Ferry to smoke hookahs!”
Scout- Subject of using flex dollars at stadium. Sodexho has contracted certain buildings and we’re not allowed to bring in other caterers/food sources in those buildings.
Ben- Sodexho will provide food for CAs and their floors for free (3 times a semester/floor)
Question asked about married couples and babies- There is no special housing for them. There is accommodation for married couples and babies. No specific policy.
All freshmen are required to take Alcohol Edu.
ii. Board Report- The Academic board goals: concentrating on fine arts and investing in theology, expanding biology dept. (so people stay in sciences), expanding environmental studies, and more academic majors need to be added.
Jim Hardwick gave a good report. Next building to go up will be a community activity center.
iii. Other
b. Vice President
i. Other
c. Secretary
i. Other
d. Treasurer
i. Other- EWB & Dance Club- Checks are in the business office
VI. Correspondence
a. Other
VII. Old Business
a. Other
VIII. New Business
a. Salsa club- Cancelled
b. Other
IX. Committee Reports
a. Community Development Committee
i. Up Till Dawn Presentation- Awareness week this week (Oct. 30-Nov. 3)
b. Student Issues Committee
i. Other
X. Announcements
a. Other- Club Mailboxes- Will be updated, so please check them.
b. EWB- Going to be doing 2 fundraisers- selling coffee and a dinner to r raise money for Spring trip to Santa Maria, Mexico.
c. Circle K Halloween party for BBBS on Monday the 30th. At 6 pm in the lower cube.
d. Health Services- Next Thursday, Nov. 2nd, in Rm. 202 of Simperman, Kathleen Harrison will be giving a talk on HIV in Africa at 12:30 pm
e. The Food Committee will be meeting this Tuesday, the 31st at 1:30 pm.
XI. Adjournment – at 7:34 pm
November 12, 2006
I. Call to Order- 7 pm
II. Invocation- Scout Murphy
III. Roll Call
IV. Approval of Minutes- Approved
V. Executive Reports
a. President
i. Clubs as Recruiters- Michael Staley wants clubs to put together packets together to show to future/prospective students
ii. Flex $ Success- Can now use flex dollars in the PE center/Stadium
iii. Community Service for Clubs- Up Til Dawn service
iv. Other
b. Vice President
i. Guests at ASCC Meetings- The idea of inviting admin./faculty to the House and Senate meetings
ii. Other
c. Secretary
i. Attendance Report- Will be sending out individual e-mails on attendance
ii. Other
d. Treasurer
i. Other
VI. Correspondence
a. Other
VII. Old Business
a. Other
VIII. New Business
a. How to Get More Students Involved in ASCC- Will be held off for now. Think about how meetings can be improved.
b. Other
IX. Committee Reports
a. Community Development Committee
i. Up Til Dawn – Captain’s meeting on Wednesday and ATM on the 27th
b. Student Issues Committee
i. Guad Community- Original survey did not go out. Want to address it through the CAs instead. Pat created a new “How are you doing” survey
ii. Other
c. Food
i. Meeting with Sodexho Report- Chaired by Blair Parker. Went over the goals of committee and talked with the heads of Sodexho here at Carroll.
X. Announcements
a. Military Movie Night, Monday, November 13th- “The Great Raid” at 7pm
b. Other- Sociology- Helping foodshare out for Thanksgiving. Need food (esp. turkeys) by the 20th- drop my Murphy Fox or Libby Chute’s offices.
c. Save- Open mic night on Wednesday. In the cube at 8:30- all are welcome
d. EWB- Going to Browning on Thursday. The group is taking a trip to Mexico over Spring Break- anyone is welcome, and you don’t have to be an engineering major.
XI. Adjournment – 7:11 pm
December 3, 2006
I. Call to Order- 7 pm
II. Invocation- Carrie Ritter
III. Roll Call- 6 absences, 1 excused
IV. Approval of Minutes- Approved. Available online.
V. Executive Reports
a. President
i. Other- This is the last House of Representatives meeting for the semester.
ii. Ethics of being a club representative/president (You are expected to take and bring feedback to clubs). Club Accounts are public accounts- no one can withhold that information (financials) from anyone. One person should not be making decisions about how money is spent.
iii. Patrick- Off campus accounts do not allow for easy checking. There’s no checks and balances system- and in the past, there were problems with embezzlement. Clubs need to have on-campus accounts through the business office. All accounting needs to be done at Carroll. And we need to have Club budget reports.
b. Vice President
i. Other
c. Secretary
i. Other- Possible removal of Music Club (Only 1 attendance this semester).
d. Treasurer
i. Clubs and on-campus accounts
ii. Reimbursement process- explanation
iii. What’s left for funding- List of clubs requesting funding. $4200 left in funding for this year. $1800 spent this semester. Clubs must turn in receipts.
iv. Other
VI. Correspondence
a. Other
VII. Old Business
a. Ways to Improve ASCC-
-Tyler: Other schools have more involvement (Congress) in policies that are made.
Scout explained policy and our policy committees at Carroll (students are on it), but we do not know how much.
-Koby: Having people like Ben MacIntyre come visit is helpful- please forewarn so we can think of questions to ask.
-Scout: What can we do to keep everybody informed?
-Brittney: Each club representative could put together a paragraph each month and then compile them for everyone to read.
-Patrick: Anytime you want information to go out to the school, let Pat know and he’ll get it out the Monday before.
-Request that the schedule be put on the website (besides the reminder e-mail).
b. Other
VIII. New Business
a. Other
IX. Committee Reports
a. Community Development Committee
i. Up Til Dawn- Over 4200 letters written so far and more will be turned in over the next few weeks. In 2 months, we receive the soft credit report.
ii. Saint of the Month- On hold till next semester. Gary Coyle has been great about student concerns and is leaving to return to Spokane for another position. He is Carroll alum. We will be calling him the December Saint of the Month.
b. Student Issues Committee
i. Other – Ask the Admin. Question- students can turn in drug information (on campus) anonymously. The school doesn’t investigate it. Talk of cocaine on campus.
c. Food
i. Other- No Updates
X. Announcements- College Democrats will be putting boxes outside of the store when book sales occur. Books will be sent to a correctional facility.
-If looking for club community service activities, talk to Heather in the Americorps Office, or Chad Gray
-CAs- Going well. Working on getting organized and ready for sign-ups for housing (in February).
Suggestions: Needs to be more professional, Need to group together people who don’t have a full room setup to live with eachother (so friends can live together). Sign-ups are the end of February. Need to have a better “Reasons to Live on Campus” this year.
-Conservatory (for Astronomy) is open on Thursday nights.
-Students for a Just Society will be placing food bins around campus to collect food for the homeless over the holidays.
-Outdoor Club- Would like to set long-term goals and make use of the Water Barn- using it to store gear, have meetings, classes, and etc. Trying to get more than one person to be in charge, and would like to use as more of a recruitment tool. Meeting on Friday at noon in the ASCC offices.
-ASCC Christmas party on Thursday at 5. Food and Santa.
XI. Adjournment – 7:42 pm