Constitution of the Associated Students of Carroll College
We, the Associated Students of Carroll College uphold the values and rights of this institution and its mission as a Catholic, Liberal Arts, and ecumenical school. The ASCC shall act as Carroll College’s student government and will provide the right for students to organize in order to develop academically, socially and morally through student participation and input, as well as providing a student perspective to the administration of Carroll College.
ARTICLE I: Name and Membership
SECTION 1: Name
The name of this organization shall be the Associated Students of Carroll College and will be abbreviated hereafter as ASCC.
SECTION 2: Membership
All students enrolled in Carroll College for the current semester are members of the ASCC.
ARTICLE II: Structure
SECTION 1: Executive Branch
The ASCC Executive Branch is made of the Executive President, Vice President, Secretary and Treasurer.
The Executive Officers shall be responsible to hear student suggestions and ideas and act to ensure that the rights of each student are upheld.
SECTION 2: ASCC Senate
The ASCC Senate is made of four elected senators from each academic class, the four executive branch officers and two non-traditional students.
The ASCC Senate exists to provide discussion and proper responses regarding student issues and affairs while considering the input of Carroll College Students, Administration, and the greater community of Helena. The ASCC Senate is responsible for making final decisions on items brought to the Senate floor. Senators represent not only their classmates but Carroll College as an institution and community.
SECTION 3: ASCC House of Representatives
The ASCC House of Representatives is composed of representatives from official Carroll College clubs and organizations, and the four executive branch members.
The ASCC House of Representatives exists to provide a base for community at Carroll College by bringing together representatives of different and diverse clubs at our school and is responsible to present feedback and suggestions to the Senate.
ARTICLE III: ASCC Executive Branch
SECTION 1: Qualifications
The President shall have completed 60 credit hours at Carroll College, unless he/she is a transfer student in which case it shall be a completion of 48 credit hours at Carroll College. The Vice President shall have completed 60 credit hours at Carroll College, unless he/she is a transfer student in which case it shall be a completion of 48 credit hours at Carroll College. The other officers shall have completed 36 credit hours at Carroll College, unless they are a transfer student in which case they shall have completed 24 credit hours at Carroll College. These credit hours are to be completed when the terms of all four officers begin. They must have at the time of election, and maintain throughout their terms, a cumulative grade point average of 2.5 and not be on the academic probation list. The Senate, consisting of Carroll College students, will assure that the officers will receive compensation in the form of a grant and stipend for their services.
SECTION 2: Duties and Responsibilities of the Executive Officers
A. Executive President
i. The President is the official representative of the ASCC at all times during his/her term of office. As chief officer of the ASCC, the President is the head of all branches of student government and chairperson of the Executive Branch.
ii. The President will preside at all meetings of the Student Senate. He/She is an ex-officio non-voting member of all student boards and committees, except in the event of a tie vote in the Senate.
iii. The President, in consultation with the Executive Branch, will appoint student members to all other boards and committees recognized by the ASCC in the by-laws. These appointments are official upon confirmation by the Student Senate.
iv. The President has the power to appoint an eligible student to fill an open position in the Senate upon approval by the Senate.
v. The President has the power to create and fill temporary committees for the ASCC. The President may fill committees by appointing Senators, Representatives and any other willing student to ASCC Committees.
B. Executive Vice President
i. The Vice President shall keep the Executive Branch informed of all Programming Board-sponsored events.
ii. The Vice President shall be responsible for keeping the constitution and by laws up to date and distributing the current constitution to the current Senate, Executive Officers, Activities Director, Assistant Activities Director and Vice President of Student Affairs.
C. Executive Secretary
i. The Secretary shall serve as Secretary to the Student Senate, while preparing agendas, maintaining Student Senate Statutes, recording the minutes for Senate meetings, and filing and distributing them within one week of each meeting.
ii. The Secretary shall be responsible for correspondence within the ASCC and shall serve as secretary to the President.
iii. The Secretary shall be responsible for the promotion of all ASCC sponsored events in hand with the Executive President, Vice President, and the Carroll College Activities Director.
iv. The Secretary shall be responsible in the promotion of proper attendance by all representatives at ASCC meetings.
D. Executive Treasurer
i. The Treasurer shall be responsible to the President and the Student Senate for all financing involvement of the ASCC, and shall maintain the Statement of Fiscal Policy.
ii. The Treasurer shall be chairperson of the Budget and Finance Committee (Article XII, SECTION 1).
iii. The Treasurer shall provide monthly statements of expenditure to the Executive Committee.
iv. The Treasurer shall be responsible to work with the Activities Director in deciding club funding based on: House of Representatives meeting attendance, also in accordance with other criteria set out in the by-laws.
SECTION 3: Election of the Executive Branch
A. Election Committee
The Election and Polls Committee will administer the election of the Executive Officers.
Annual Executive Branch elections will be held in the month of April, and will be administered by the outgoing Executive Branch.
C. Simple Majority System
Executive Officers are elected by a majority (50% of all registered votes cast and marked 1 vote). If no candidate receives a majority as defined above, the candidates' names receiving the largest number of votes shall be placed on a ballot for a run-off election to be held on the day after the general election.
D. Campaign Rules
i. Before elections the Executive Branch will hold a mandatory meeting for all candidates to explain rules of the election and campaigning.
ii. Each candidate must have his or her posters approved by the Director of Student Activities.
iii. A limit of $200 total in cash and gifts may be used for campaigning by each candidate.
iv. If a student does not have his or her application in on time, he or she must go through the Senate or President for approval of his or her candidacy.
v. All campaigning must end at midnight the day of the election.
vi. Candidates may not be within 100 feet of the polls during voting unless they are voting.
SECTION 4: Installation of the Executive Branch
Following elections the outgoing Executive Branch will conduct an extensive orientation for the newly elected Executive Branch.
B. Oath of Office
Every new ASCC officer must accept his or her new position by responding with “I do” to the following Oath of Office at the time of their induction ceremony, to be held at the first ASCC Senate meeting of the semester: “Do you agree to the following statement: As a new member of the Associated Students of Carroll College student government, I hereby declare my commitment to the students of Carroll College. I enter this community freely and eagerly, and I embrace its commitment to truth, scholarship, freedom, human dignity, and social justice. I acknowledge that today I become an important part of the history and traditions of Carroll College. I will respect and support the goals of Carroll College student community to the best of my ability. I do hereby pledge myself to the Associated Students of Carroll College, to act at all times in the best interest of the entire student body, to support the constitution of the ASCC, and to do nothing which shall be in violation of the trust impost in the office of _____________________. I accept my responsibility to contribute to the Carroll College community. “
SECTION 5: Executive Branch Meetings
A. Weekly Meetings
The Executive Officers shall meet weekly at a time and place agreed upon by the members. At the Executive Officers' discretion, the Student Activities Director, Assistant Activities Director and the Vice President of Student Affairs, may also attend as non-voting observers. Three Executive Officers must be present to constitute a quorum.
SECTION 6: Succession
Should any position in the Executive Branch, except for President, become vacant, the Student Senate shall elect a new officer from candidates nominated by the Senators. These nominees may or may not be members of the Senate.
B. Succession of President
Should the President or any member of the Executive Branch resign, or be removed from office, or otherwise be unable to perform his/her duties, the Vice President shall assume all responsibilities of the President, and the Vice President shall be replaced by the procedure stated in Article III, Section 6:A.
ARTICLE IV: ASCC Senate
SECTION 1: Structure
Four Senators are elected from their respected classes, or appointed by the ASCC President, and will act as official representatives to their class throughout their term. Two non-traditional students will also be appointed. Senators are charged with the responsibility to act in the best interest of their classmates and Carroll College.
A Parliamentarian shall be appointed from the student Senators at the first meeting by the Executive Officers. The Parliamentarian shall act as an informative source on all questions of procedure as per Robert’s Rules of Order and shall maintain the Student Senate rules.
SECTION 2: Elections of ASCC Senators
A. Academic Requirements
Student Senators shall have at the time of their election and maintain during their term of office a cumulative grade point average of at least 2.0. Senators will consider themselves representatives of the common interest of the student body.
B. Date of Elections
An election by the entire ASCC membership to determine the next years' Executive Officers will be held in the fall and will be administered by the current Executive Officers.
C. First Past the Polls System
Senior, Junior, Sophomore, and Freshmen Senators, at fall elections, shall be elected by plurality vote (highest number of votes received) of their respective classes in the select election. They are responsible to represent their classes as Senators.
SECTION 3: Induction Ceremony
Every new ASCC Senator must accept his or her new position by responding with “I do” to the Oath of Office (Article III, Section 4) at the time of their induction ceremony, to be held at the first ASCC Senate meeting of the semester. If an officer is appointed, or comes to office after this ceremony, they will recite the oath of office at the soonest ASCC Senate meeting.
SECTION 4: ASCC Senate Meetings
A. Regular Meetings
Regular meetings of the student Senate are held at least six times per semester at a time and place designated by the Executive President.
B. Special Meetings
Special meetings may be held at the request of the Executive President, the Executive Vice President in the event of a Presidential Succession, and by student petition. When such a petition, stating the subject to be considered at the meeting and containing the signatures of at least twenty percent of the ASCC membership, or of fifty percent of the Senators, is filed with the ASCC Executive Secretary, a meeting shall be held within one week of filing.
2/3 of the voting Senators shall constitute a quorum. The student Senate will be responsible for determining its own rules of operation. A simple majority (the highest number of votes) is sufficient to pass any measure with the exception of amendments and impeachment, which would require 2/3 votes of those present.
Attendance at all meetings of the student Senate is mandatory of all members. Any member unable to attend a given meeting may obtain an excused absence from the Executive President. Any member who has two unexcused absences during his/her term will be considered to have vacated the position for that semester. The Executive President may then appoint a temporary Senator to fill the opening until a special election is held.
E. Order of Business
The order of business at student Senate meetings will be: call to order, invocation, roll call, correction and/or approval of the published minutes, executive officers' reports, correspondence, committee reports, unfinished business, new business, announcements, and adjournment. An agenda shall be provided by the Executive Secretary before the meeting with copies provided for all members of the student Senate.
All student Senate meetings, records, and minutes will be open to any member of the ASCC. All documents of this nature will be kept on file in the office of the ASCC Executive Secretary.
SECTION 5: Powers of the ASCC Senate
A. Request Status Reports
The student Senate may require status reports from the Executive Officers and all other agencies of the ASCC, investigate, adopt resolutions, and perform all legislative functions on matters within the ASCC membership.
B. Committee Confirmation
The Executive President, in consultation with the Executive officers, appoints all student members of administrative boards and committees, as well as student committees, and all appointments are subject to confirmation by the student Senate.
C. Oversee Financial Affairs
The student Senate is responsible to the student body to oversee all the financial affairs of the ASCC. All expenditures excluding operating expenses by the Executive Officers must have prior student Senate approval.
D. Final Decisions on Items of Business
It is the duty of the student Senate to submit any issue of considerable importance to the ASCC membership for final decision. The student Senate will receive all business and recommendation from the House of Representative and is responsible for final decision on the item of business.
SECTION 6: Duties of ASCC Senators
All senators will serve on committees they sign up for. One freshman, sophomore, junior and senior will be on each committee. The two non-traditional students will serve on the committees they sign up for.
B. Consideration of Recommendations
The ASCC Senators are responsible for the official consideration of recommendations that come from the House of Representatives regarding items of business.
SECTION 7: Resignation
A. Letter of Resignation
Any ASCC Senator who finds that circumstances or obligations necessitate his/her absence from meetings for an extended period of time shall submit a resignation to the Executive Branch. This letter will be delivered at the next ASCC House of Representative and Senate meetings.
B. Replacement Process
In the case an ASCC Senator resigns, the Senate will make nominations of eligible students from the same respective class as the prior Senator. These nominees may or may not be members of the Senate. A first past the poll vote will be taken, and the winner will be inducted at the earliest ASCC Senate meeting.
SECTION 8: Impeachment
Any ASCC Senator whose academic standing fails to meet the qualifications or has two unexcused absences during his/her term shall be notified by the ASCC President of his/her dismissal.
ARTICLE V: ASCC House of Representatives
SECTION 1: Structure
The House of Representatives consists of official student clubs and organizations and the ASCC Executive Branch. Each official Carroll College club or student organization will elect one member to act as a member of the ASCC House of Representatives.
SECTION 2: Official Carroll College Clubs and Student Organizations
Each club or organization wishing to be officially recognized by the ASCC must go through the following procedures: First, create a constitution that is in accordance with the values of Carroll College and the mission statement of the ASCC. Next, a spokesperson for the proposed club must present the constitution to the House of Representatives, which will receive a recommendation from the House. Upon receiving a recommendation from the House of Representatives, the constitution may go to Senate for approval. Following that approval the recommendation will go to the Carroll College Vice President of student life for final approval.
Organizations recognized by the ASCC will receive preference in scheduling activities and in ASCC funding. They retain their independence to meet, elect officers, and participate in activities they wish.
C. Process for Funding
In order to be considered for ASCC funding, House of Representatives organizations must submit a funding request on the agenda for the next House of Representatives meeting under the item of new business. The House must first approve the funding request, and the Senate must make a final decision regarding funding.
SECTION 3: ASCC House of Representative Duties
Attendance at all meetings of the student House of Representatives is mandatory of all members. Any member unable to attend a given meeting may obtain an excused absence from the Executive President. Any student organization who has two unexcused absences per semester will be subject to removal from the ASCC House of Representatives.
B. Feedback from Respective Clubs
The House of Representatives will gather feedback from their individual respective organizations regarding issues of student concern and will report feedback to the House of Representatives.
C. Service to ASCC
ASCC recognized organizations might be expected to help with, run, or organize an event open to the ASCC in order to receive funding.
SECTION 4: Powers of the ASCC House of Representative
A. First Sight of New Business
The House of Representatives share the power to create official new business for the ASCC with the Executive Branch. Furthermore, any official new business must be seen in the House of Representatives before it is addressed in the ASCC Senate.
B. Power to Recommend
The ASCC House of Representatives has the power to send a “do pass” or “do not pass” recommendation on any piece of business going through the House of Representatives to the Senate. The Senate is therefore required to consider this recommendation when it makes final decisions on business.
SECTION 5: ASCC House of Representative Meetings
2/3 of the voting House of Representatives members shall constitute a quorum. A simple majority is sufficient to pass any measure with the exception of amendments and impeachment of House of Representatives organizations, which would require 2/3 votes of those present.
B. Regular Meetings
Regular meetings of the student House of Representatives are held at least six times per semester at a time and place designated by the Executive President.
C. Special Meetings
Special meetings may be at the request of the Executive President, the Executive Vice President in the event of Presidential Succession, and by student request.
The order of business at student House of Representatives meetings will be: call to order, invocation, roll call, correction and/or approval of the published minutes, executive officers’ reports, correspondence, committee reports, unfinished business, new business, announcements, and adjournment. An agenda shall be provided by the Executive Secretary before the meeting with copies provided for all members of the body.
E. Dual Representation
Each representative in the House of Representatives is allowed to represent only one club.
SECTION 6: Resignation
Any official student club or organization who finds that circumstances for their official recognition no longer exists will submit a letter of resignation to the ASCC Executive Branch. This letter will be delivered at the next ASCC House of Representative and Senate meetings.
SECTION 7: Funding
ARTICLE VI: Ratifications and Amendments
SECTION 1: Ratifications
This constitution shall replace all previous constitutions of this organization upon ratification by 2/3 majority vote of the student Senate and simple majority vote by the ASCC membership, provided that copies of this constitution have been made available to members of the ASCC and provided that written publicity has been circulated among the ASCC for five class days prior to the time of voting.
SECTION 2: Amendments
This constitution may be amended at either a regular or special election. Proposed amendments endorsed with the signature of at least 20% of the ASCC membership, or approved by a 2/3-majority vote of the student Senate, may be submitted at any time. Amendment approval requires simple majority of the ASCC voting membership, to be called not earlier than two weeks, or later than four weeks after the written proposed amendment to this constitution. Copies of the revised constitution shall be published and made available to the student Senate and ASCC membership within four weeks after the amendment has been adopted.