Technology resources (including, but not limited to the data/voice/video networks, software systems, all college-owned computers, tablets, telephones, printers, photocopiers, servers, network devices and telecommunication devices) are provided to Carroll College students, faculty, and staff to further the educational goals of the college, increase productivity, and ensure better communication regarding college matters. This policy governs the acceptable use of all Carroll College technology.
This policy will apply to all users of Carroll College technology, including students, faculty, staff and guests. Some parts of this policy may be specific to certain constituencies.
In using Technology Resources, members of the Carroll College community must:
• Comply with federal, state and other applicable law, college rules and policies and contracts and licenses.
• Respect and value the right of data security and privacy for all.
• Recognize and respect the diversity of the population and opinions in the community.
• Behave ethically.
• Respect that technology resources are shared and finite.
How each individual uses resources may impact the work of other members of the community and beyond, as our campus network is connected to other networks worldwide. It is important that all users be aware of their individual obligations and of what constitutes proper use and behavior. The following information outlines the use, guidelines, prohibitions, and violation policy of Carroll's Acceptable Use Policy. All questions and concerns should be sent to the Director of Technology via the Help Desk @ (406)447-4357 or to firstname.lastname@example.org.
Carroll's Technology resources are provided for legitimate and substantial educational and business purposes. Carroll College technology resources are available to registered students, faculty, and staff in support of the regular curricular and administrative functions of the college. Carroll College registered students, faculty or staff may access Carroll's network infrastructure and assigned systems for academic and administrative purposes. Users are expected to use this privilege in a manner consistent with existing college policies and as specifically addressed in this Acceptable Use Policy.
Employees working with data that is Restricted or Highly Sensitive hold a special responsibility to protect the privacy and security of the students, employees or college friends to whom the data pertains. The handling of certain data may also be governed by regulations such as FERPA, HIPAA or the Carroll College Statement of Confidentially. Employees will handle data appropriately according to its data classification. Employees must follow reasonable procedures to limit access to any data that qualifies as Restricted or Highly Confidential Data. This includes either locking or logging off computer systems when away from the desk, limiting access to printed materials on the desk and shredding printed documents when no longer needed.
Limited guest access to technology resources is available to visitors with a direct relationship with the college including visiting scholars and athletes, vendors, conference attendees and media outlets. Guest account information is obtained through CCIT or through departments authorized by CCIT to provide passes for college guests.
The college recognizes that students, who live on campus, will also use network resources and other technology resources for personal use as well as for academic pursuits. Personal use by students is allowed as long as use falls within this acceptable use policy. Limited personal use is also permitted for employees unless specifically prohibited in this document but the use cannot interfere with the performance of their job duties. College business and academic use will take priority over personal use.
Specific prohibitions of Carroll College technology resources include, but are not limited to the following:
To protect and maintain the interests and security of students, employees and the College, as well to investigate reasonable suspicion of policy violations , Carroll College reserves the right to monitor, retrieve, and/or store material that resides in the computer and networked resource systems of the College. Employees and students should assume that the content of messages, data files, or other matter sent through any Carroll College system may be seen by Carroll College administration and others with a legitimate need to know. Carroll College reserves the right to access and disclose, for legitimate business, educational and/or legal reasons, any message, data file, or other matter sent through the Carroll system. Carroll College reserves the right to delete any file found that is recognized as harmful or potentially harmful to the systems or security of users of the systems, including virus or malware code.
These policies are intended to work in conjunction with existing policies within the Carroll College Student Guide, the Student Handbook (including the Carroll Code of Student Conduct), the Carroll College Catalog, the Staff Handbook, and the Faculty Handbook.
Revision Date: 7/29/2015Author: Loretta Andrews, Director of TechnologyRevision: 2.1.1
All academic and administrative departments are asked to use the attached guidelines when planning for new technology or upgrading existing technology in their departments. Technology consists of all computers, computer peripherals (drives, scanners, etc.), network devices (such as printers), software, web pages and web-based technology, and telecommunications. The goal of the Technology Planning Guidelines is to assist Carroll faculty and staff with the processes for obtaining resources to implement information technology that enhances the learning and work environment.