Carroll College, Helena Montana

ILL Policy

Inter-Library Loan (ILL) Policy

BEFORE You Place a Request

  1. Check the Corette Catalog to see if the item(s) is available at the Corette Library
  2. Check Journals A-Z to see if an article is available full text online from one of the databases to which the Corette Library subscribes.

Request Forms

Important: Please complete all required fields as thoroughly as possible. Please contact a librarian if you would like assistance filling out a form.

Please make your request electronically.

Plan ahead to allow for the time it will take to receive the materials requested. If you are in a hurry, a librarian can help you find the material at a nearby library, or find comparable sources available at the Corette Library. Materials that are needed in less than seven (7) days from the request date will not be processed or requested.

Interlibrary Loan Contact: 

Borrowing of Materials

As an alternative to borrowing, the library will consider purchasing requested items, taking into account anticipated use, availability, price and the library's collection management policy.

Books, articles, dissertations, and book chapters may be borrowed if available. Many libraries do not lend audiovisual materials, rare books, reference books, archival materials, textbooks, etc. Requesting material as early as possible in the research process allows for the best borrowing success.

 Please note citation information and material you wish to quote while a book is in your possession. Due to ILL costs, we will not re-request items.

Only in exceptional circumstance will the following materials be borrowed:

  • Items that are owned by the Corette Library but temporarily in use.
  • Items available in full text in databases that are made freely available to the user.
  • Materials not related to research, such as textbooks.

The library will refer users to other local, accessible libraries that are known to hold the requested item before trying interlibrary loan.  Carroll students may also borrow directly from Lewis & Clark Public Library.

Under what circumstances can I request an item via ILL?

Material not owned by the Corette Library may be requested via ILL. Consulting with a librarian about obtaining or identifying research materials always ensures the best success.

How long will it take to get the materials?

Journal articles typically arrive electronically, and faster than books.  Books may take from a few days to a month or more, depending on availability at lending institutions.

How will I receive and return the materials?

Most journal articles will be sent to the email address that you provide when completing the ILL form.  Print copies of articles are yours to keep.

Books are available at the Corette Library for pick up at the library Circulation Desk.  The library will contact you when the requested material arrives. Items should be returned to the Library Circulation Desk by the due date, which is determined by the lending library.

Items that are requested and not picked up are subject to an eight dollar ($8.00) handling fee.

May I renew ILL material?

Interlibrary Loan  RENEWALS MUST BE REQUESTED BEFORE THE DUE DATE. Renewals vary depending on the policy of each lending library. In order to renew an item, please call the ILL Office 406-447-4343 or email three (3) days before the due date. Some libraries renew for a short period of time and some will not allow renewals. Please return the item by the original due date if a renewal is not granted. ILL materials accrue overdue fees of $0.50 per day/book.

Copyright Restrictions

The Copyright Law of the United States (Title17, United States Code) governs the making of photocopies or other reproductions of copyrighted material.

What should I know about Copyright?

Corette Library follows the CONTU Guidelines for ILL.  See also the Corette Library's copyright guide.

Submission of Request Forms

The library prefers that you use the electronic form.  Paper request forms are available at the Circulation Desk.

The Corette Library accepts the electronic submission of ILL requests via the Montana Library Network (MLN), selected  databases, and the Library'selectronic form.

Please fill out the form as completely and accurately as possible.  Consulting with a library is the best way to ensure that you obtain your desired material most expeditiously.   Forms must be checked or signed, indicating an understanding of, and a willingness to comply with all provisions of the Corette LIbrary  ILL Policy.

The library may contact you in order to clarify any request.


All current students, faculty and staff of Carroll College may use ILL services.

Fees and Charges

Each ILL request costs the Library in staff time, software costs, etc; the library absorbs these costs. On occasion, material is requested for which our library is billed an additional cost; in such a case Corette Library may ask you to absorb part of the cost. Corette Library will never accept charges on your behalf without your express prior agreement. Overdue ILL materials accrue fines of fifty cents ($.50) per day/book. The Corette Library will charge fines for items not returned on time and replacement costs and fees for lost items. Requesters may be charged for failure to pick up ILL items.



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