Student Information

Student Employment at Carroll

Employment can be a very important part of your experience at Carroll. Working while attending college can help to defer the cost of education, assist you in learning valuable time management skills, and give you transferable experience when you enter the job market.

Carroll has numerous student positions available. Student positions at Carroll fall into two categories: Work-Study and regular college. Work-Study positions are funded 75 percent by the federal government, and 25 percent by the college. Work Study is part of a total financial aid award that is based upon financial need. The Work-Study award is the maximum that may be earned during a school year while employed at Carroll. Work-Study awards are based upon a ten- or fifteen-hour work week. Once the full award is earned, the aid award may be adjusted, or employment may be terminated.

Regular college positions are part-time student jobs funded entirely by Carroll and may be available if you do not qualify for Work-Study funds. 

Finding a Job

Carroll has a wide variety of student positions. Positions are available with nearly every academic and administrative department on campus. A number of off-campus positions with various community service organizations are also available to Work-Study eligible students.

The wage for student positions is $7.80 per hour, effective January 1, 2011.  Listings of open positions, wages and their supervisors are available at the beginning of each semester, and 2 - 3 weeks before the end of the spring semester for the summer semester, at the Office of Human Resources, O'Connell Hall 212 and on this web site.

Once a position of interest is found, the student contacts the supervisor to apply. If you need assistance in reaching the supervisor, contact the Office of Human Resources. Be sure to supply the supervisor with a copy of hour you are available to work when you apply. Supervisors must give preference to Work-Study eligible students in hiring considerations. If you are unsure whether or not you qualify for Work-Study, contact the Financial Aid Office. If the supervisor is unable to find qualified Work-Study students for the position and has the approval of the Vice President for Finance, Administration and he/she may hire students that don't qualify for Work-Study (also referred to as Regular College). After a decision to hire is made, supervisors will notify the student(s) selected as well as those not selected. Be sure to notify the Office of Human Resources as soon as you're hired. 

Getting Paid

Each month, your supervisor will be sent a time sheet for each student employee. Record your hours in the space provided, totaling them at the end of each month. Only include hours actually worked. Time for coffee breaks, meals, vacations, holidays and illness are not compensable, and therefore should not be included on your time sheet. Don't forget to sign the time sheet to indicate verification of your hours. Your supervisor will also need to sign the time sheet before it is returned to the Office of Human Resources.

It is up to the student and supervisor to determine who will be responsible for ensuring that the time sheet is returned by the deadline printed on each time sheet (usually the first working of each month). If you are unable to obtain all of the necessary signatures, do not hold the time sheet past the deadline. Late time sheets will be paid on the following months payroll. Payroll advances will not be available for late time sheets. 

Scheduling

It is up to each student and supervisor to determine a mutually agreeable schedule. Every effort will be made to accommodate the student's academic schedule. If the demands of the job cannot be matched with the student's schedule, the student may seek another job (see Changing Jobs section). Be certain to calculate the number of hours per week that you will need to work in order to earn your entire Work-Study award (taking into account studying for mid-term and final exams, school holidays, etc.).

Student positions will generally require between 10 and 15 hours of work per week, however, some positions may require fewer hours. You may hold a combination of two or more positions for which the total hours per week worked will allow you to earn your entire Work-Study award. However, you cannot work more than 20 hours per week at Carroll except during the summer. 

Confidentiality Issues

In many of the positions available, you may have access to confidential material. Students are expected to respect the confidential nature of information they may read, overhear, etc. concerning students, parents, faculty, staff, alumni, donors, or vendors including income information, tax information, grade and job evaluations, documents relating to performance, salary and fringe benefits, insurance information, account information and other administrative or personal information.

Supervisors should identify confidentiality issues with all employees, including student employees. All students must sign a Statement of Confidentiality upon beginning employment at Carroll.

Changing Jobs

Students wishing to change jobs at Carroll or to terminate employment altogether must give a minimum of two weeks notice to their supervisor and to the Office of Human Resources. Failure to provide minimum notice except under the most extenuating circumstances may result in forfeiture of participation in the College work programs for the entire academic year. 

Discipline/Dismissal

Discipline
It is the policy of Carroll College that students may be disciplined for job-related reasons, up to and including termination. “Job-related reasons” means grounds for taking disciplinary action based on failure to satisfactorily perform job duties; disruption of the College’s operations; failure to meet the expectations or the goals of a plan of improvement; violation of the College’s procedures, policies, rules, or performance standards; or other legitimate business reasons.

Discipline shall be commensurate with the seriousness of the offense. For example, the College, at its discretion, may use corrective counseling or an oral warning before more severe disciplinary action is taken for routine performance deficiencies and lesser offenses. More severe disciplinary action, up to and including termination, will be taken for more serious offenses (which may include, but not limited to theft, illegal use of alcohol or other drugs, failure to report for work, contract violations, or inappropriate use of technology), and repeated lesser offenses (which may include, but not limited to paperwork errors, arriving late or leaving work early or inappropriate behaviors that compromise the integrity of the employee in the position).

Discipline Appeals
In keeping with the Mission Statement of Carroll College, an individual who believes he/she has been disciplined or terminated beyond job-related reasons, every effort should be made to resolve problems, whenever possible, on an informal basis outside the formal grievance procedure. For advice on how to resolve the situation informally, the individual may contact the Vice President for Student Life, the Director of Human Resources, or the Counseling Center.

If the student is unable to resolve the grievance informally, the student may file a grievance with the offending party’s supervisor (if a Carroll employee), or the appropriate vice president. The grievance should be in writing and describe the nature of the problem, the specific reasons for the student’s dissatisfaction, and the student’s desired solution. In addition, the student should submit a list of the names of the person(s) who have knowledge about the grievance and copies of any relevant documents. The grievance should be filed as soon as possible after the incident or action occurs. Early reporting is encouraged because the college’s ability to investigate an act or report diminishes with time.

All grievances must be forwarded to the Director of Human Resources who will consult with the offending party’s supervisor or vice president regarding the appropriateness of the discipline/termination decision. The final decision regarding the outcome of the grievance lies with the direct supervisor or appropriate vice president.

The direct supervisor/vice president’s decision will be communicated to the parties involved. If determined necessary, the college will then take prompt and effective remedial action. The action must be commensurate with the severity of the offense and be made known to the student. 

FAFSA

This is the document that will help determine financial aid. There are currently a couple of ways that you can go about filling this out.

* Apply on-line at the FAFSA web site
* You can stop by the Financial Aid Department at Carroll to fill out a copy and get some help.

Summer Employment

Although fewer than during the academic year, Carroll also has summer employment opportunities. In addition to the hourly wage, Carroll has a limited number of rooms available to students working over the summer period.  To qualify for summer housing, a student has to either be enrolled in summer school or working at least 60 hours a month for the College.  A student will be charged an upfront fee of $30 a week (or $100 a month) for summer housing.  Sigh up is on a "first come first served" basis for those going to classes and or working for the college. Students who fail to work 60 hours in a month will pay the rate of $110 a week or $400/month.  Students are not required to purchase a meal plan.  If space is available, Carroll students who are not working for the college and not attending classes can stay in summer housing for the rate of $110 a week or $400/month.

In the event a student is employed under Work-Study during a period of non-enrollment, such as summer, the student must contact the Financial Aid Office and a Free Application for Federal Student Aid (FAFSA) for the next period of enrollment must be in the Financial Aid Office before a student can begin employment in a Work-Study position for the summer semester.  New student employment authorizations are required for summer jobs.  Each student's summer Work-Study earnings will be factored into packaging the financial aid for the next period of enrollment.  Summer Work-Study earnings will be packaged after the stipulated amount of financial need has been met.  If a student exceeds 100 percent of need after summer Work-Study has been added, the award package will be re-evaluated.  In most instances, this process does not negatively affect the year's financial aid awards.