Carroll College, Helena Montana

Grant Resources

Contacts for Assistance

NOTE: If you are a student seeking information on grants or scholarships,
contact the Financial Aid Office at x4525.

The grant development and submission process at Carroll College is managed by the Office of Institutional Advancement. For assistance, please call:

Vicki Kirk, x4315
Coordinator of Grant Writing and Foundation Relations

Tom McCarvel, x4407
Vice President for Institutional Advancement

For assistance with indirect cost rates and with spending awarded grant money, contact the Business Office:

Lori Peterson, x5432
Vice President for Finance

Getting Started

The Office of Institutional Advancement is ready and willing to provide you with support and professional/technical expertise as you develop your grant proposal. Contact Vicki Kirk, the Coordinator of Grantwriting and Foundation Relations, with any questions or needs you may have.

Nine Things To Do Before Writing a Grant:

  1. Identify your need and/or the project you want to undertake.
  2. Prepare a concept paper.
  3. Research potential funders.
  4. Ask your colleagues for advice.
  5. Choose a funding source to which you want to apply.
  6. Obtain Guidelines and information from the funding source regarding application procedures.
  7. Read the guidelines and follow the directions.
  8. Make personal contact- ask questions about the funder's programmatic interests and on what you should focus when you write the proposal.
  9. Get started on writing the proposal.

As you work, repeat Steps 7-8...Read the guidelines, follow the directions, and keep asking questions! And remember, proposal writing is not an exact science; each proposal should be individually crafted according to the priorities and guidelines established by the funding source.

Here are some resources, both for first-time grantseekers as well as those needing a refresher course or help with specific topics:

Dr. Alice Christie's Grant Writing and Funding Opportunities Page
The Art of Writing Proposals by the Social Science Research Council

What To Include In A Concept Paper

A concept paper increases your chances of success by ensuring that your proposal is carefully planned and written. In addition, it is a useful tool for "selling" your ideas to those internal audiences whose approval you need in order to proceed with proposal development.

Your concept paper needn't be more than 1-3 pages and should include the following elements: problem statement, need and significance statement, implementation plan and timelines, the major budget components, and required resources.

How to Pick a Funding Source:

Consider these factors when choosing which foundations and/or federal funding sources to pursue for funding:

1. Interest Match. Your project should closely reflect the priorities and philosophy of the organization to which you are applying.

2. Funding Limitations. Know what the agency will not fund. Know the average grant award size and how many awards are made each year.

3. Carroll College Connections. Favoritism is not uncommon in the grant-making world. Funders are more likely to support your project if they know and trust Carroll College and you.

4. Who Has Already Been Funded? Look at the agency's award history; successful funding prospects would include agencies that fund in Montana, that have funded institutions with profiles similar to Carroll's (e.g. Catholic institutions, liberal arts schools, etc.), and that have funded projects similar to the one you are proposing.